Administrative Operations Coordinator

hace 2 semanas

Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

LOOKING FOR LATIN AMERICAN CANDIDATES RESIDING WITHIN LATIN AMERICAN REGIONS
Please submit your resume in ENGLISH, otherwise, your application may not be processed. We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.
Job Overview: Executive Assistant

Salary: $1,000 - $1,200

Schedule: M-F, 9AM- 6PM, PST

We are in search of a meticulous and proactive Executive Assistant to support our operations. The successful candidate will undertake a variety of administrative responsibilities and operational oversight to facilitate the efficient functioning of our business.

Key Responsibilities:

Operational Oversight:

  • Perform daily operational assessments and compile reports.
  • Supervise software usage to guarantee effective task management.
  • Ensure staff adherence to software protocols and task completion.

Financial Administration:

  • Generate and distribute payroll documentation utilizing Excel.
  • Confirm the proper functioning of payroll systems and address payroll inquiries.
  • Validate cash deposits against employee submissions.
  • Oversee bill payments, establish new accounts, and execute payments as necessary.

Administrative Functions:

  • Coordinate the executive's personal schedule, including appointment and travel arrangements.
  • Handle incoming calls and manage written correspondence.
  • Monitor and reply to business reviews and communications on the company's message platform.

Shop Administration:

  • Dedicate approximately one hour daily to managing operational software.
  • Ensure task completion by employees, emphasizing visual reporting.

Email and Calendar Coordination:

  • Design and implement an efficient email management system.
  • Introduce innovative strategies to optimize the executive's calendar and improve scheduling efficiency.

Qualifications:

  • Proven experience in administrative or similar roles.
  • Proficiency in Microsoft Excel and familiarity with management software.
  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Flexibility to work varied hours, including some overlap with part-time schedules.

Preferred Qualifications:

  • Experience in managing personal schedules and appointment coordination.
  • Ability to develop systems for effective email management and sorting.
  • Proactive mindset in suggesting process enhancements.

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