Office Coordinator
hace 6 días
About the Role
Gensler is seeking a highly organized and detail-oriented Office Coordinator to join our team in Bogotá. As an Office Coordinator, you will serve as a primary liaison on daily office operations, ensuring seamless execution of tasks and projects.
Key Responsibilities
- Coordinate all aspects of internal and external events, including logistics, setup, and breakdown.
- Manage meeting logistics, including food and beverage arrangements, pin-up boards, and posters.
- Act as the point of contact for office facility vendors to ensure consistent standards of office maintenance and supplies.
- Order and maintain stock in pantries throughout the office.
- Monitor and manage office inventories, including incoming and outgoing mail, express delivery, pantry supplies, and stationery.
- Maintain operations and perform routine maintenance of office equipment and appliances.
- Ensure all office spaces are organized, sanitized, and client-ready.
- Greet and assist visitors, providing a positive first impression of the office.
- Manage incoming calls, direct them to the appropriate parties, and handle general inquiries.
- Coordinate office access for employees and visitors, including key card management and security protocols.
Requirements
- Previous experience in a similar role, such as office/facilities coordination, administrative support, or front desk/receptionist duties.
- Fully bilingual English/Spanish, with excellent written and verbal communication skills.
- Proficiency in Microsoft Office (SharePoint, Word, Excel, and PowerPoint) is highly preferred.
- Excellent organizational skills to coordinate and manage multiple projects and deadlines in a fast-paced environment.
- Professional attitude and work ethic.
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