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Administrative Operations Coordinator

hace 2 meses

Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

LOOKING FOR LATIN AMERICAN CANDIDATES RESIDING WITHIN LATIN AMERICAN REGIONS
Please submit your resume in ENGLISH, otherwise, your application may not be processed. We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.
Job Overview: Executive Assistant

Salary: $1,000 - $1,200

Schedule: M-F, 9AM- 6PM, PST

We are in search of a detail-oriented and proactive Executive Assistant to support our operations. The successful candidate will undertake a variety of administrative and operational responsibilities to facilitate the efficient functioning of our business.

Key Responsibilities:

Operational Oversight:

  • Perform daily operational assessments and compile reports.
  • Oversee management software to ensure effective task execution.
  • Assist employees in utilizing management tools efficiently and confirm task completion.

Financial Administration:

  • Generate and distribute payroll documentation using Excel.
  • Ensure payroll systems are operational and address payroll inquiries.
  • Validate cash deposits against employee submissions.
  • Handle bill payments, establish new accounts, and execute payments as necessary.

Administrative Support:

  • Organize the executive's personal calendar, including scheduling appointments and travel arrangements.
  • Manage incoming calls and correspondence.
  • Oversee and respond to business reviews and messages on the company's communication platform.

Management Duties:

  • Dedicate approximately 1 hour daily to overseeing management software.
  • Ensure task completion by staff, emphasizing visual reporting.

Email and Calendar Coordination:

  • Develop and implement strategies for efficient email management.
  • Introduce innovative ideas to enhance calendar management and scheduling effectiveness.

Qualifications:

  • Experience in administrative or similar roles.
  • Proficiency in Microsoft Excel and familiarity with management software.
  • Strong organizational and multitasking capabilities.
  • Excellent written and verbal communication skills.
  • Flexibility to work varied hours, with some overlap with part-time hours.

Preferred Skills:

  • Experience in managing personal calendars and scheduling appointments.
  • Ability to establish systems for effective email management and filtering.
  • Proactive mindset in suggesting process enhancements.