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Administrative Operations Coordinator

hace 2 meses

Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

LOOKING FOR LATIN AMERICAN CANDIDATES RESIDING WITHIN LATIN AMERICAN REGIONS
Please submit your resume in ENGLISH, otherwise, your application may not be processed. We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.
Job Overview: Administrative Operations Coordinator

Salary: $1,000 - $1,200

Schedule: M-F, 9AM- 6PM, PST

We are in search of a detail-oriented and proactive Administrative Operations Coordinator to enhance our operational efficiency. The successful candidate will oversee a variety of administrative functions and operational assessments to facilitate the effective management of our services.

Key Responsibilities:

Operational Oversight:

  • Perform daily operational assessments and compile reports.
  • Supervise management software to ensure all tasks are executed proficiently.
  • Confirm that team members are utilizing the management software appropriately and that all assignments are completed.

Financial Management:

  • Generate and distribute payroll reports utilizing Excel.
  • Ensure the payroll system operates smoothly and address any payroll-related inquiries.
  • Verify that cash deposits correspond with the amounts reported by staff.
  • Oversee bill payments, establish new accounts, and execute payments as necessary.

Administrative Functions:

  • Manage the executive's personal calendar, including scheduling appointments and travel arrangements.
  • Handle phone communications and manage correspondence.
  • Monitor and respond to feedback and messages on the business's communication platforms.

Operational Management:

  • Dedicate approximately 1 hour daily to managing operational software.
  • Ensure that tasks are completed by staff, focusing on visual reporting.

Email and Calendar Coordination:

  • Develop and implement a strategy for managing and optimizing email communications.
  • Introduce innovative ideas to enhance the executive's calendar management and scheduling efficiency.

Qualifications:

  • Proven experience in administrative roles or similar positions.
  • Proficiency in Microsoft Excel and familiarity with management software.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Flexibility to work varied hours, including some overlap with part-time hours.

Preferred Skills:

  • Experience in managing personal calendars and scheduling appointments.
  • Ability to create efficient systems for email management and filtering.
  • Proactive mindset in suggesting improvements to processes.