Office Operations Coordinator

hace 2 semanas

Bogotá, Bogotá D.E., Colombia Careers at VirtualStaffing A tiempo completo

We are looking for a meticulous and proactive Office Operations Coordinator to oversee our office functions, vendor partnerships, budget management, and community involvement in Colombia. The selected candidate will act as a vital link between our global management, local personnel, and service providers, ensuring efficient operations and a conducive work atmosphere.

Key Responsibilities:

Office Oversight:

  • Establish and uphold office protocols concerning visitor interactions, conduct, and workspace utilization, ensuring adherence to company policies.
  • Coordinate maintenance and repairs with the building's service team.
  • Ensure a welcoming, tidy, and secure office setting.
  • Implement enhancements to improve office functionality and space utilization.

Vendor Coordination:

  • Maintain and update a directory of vendors and service providers, acting as the primary contact for the area.
  • Investigate and onboard new vendors to improve employee experiences and operational efficiency.
  • Work alongside HR to manage benefits for employees.

Financial Oversight:

  • Oversee the office budget, including approving expenses and monitoring spending against budget limits.
  • Keep accurate records of all authorized expenditures.

Event Coordination:

  • Plan and execute local and virtual community events, managing all aspects including planning, communication, scheduling, budgeting, and logistics.
  • Monitor attendance and collect feedback to evaluate event success.

Communication Facilitation:

  • Serve as the main communication link between the office, employees, local vendors, and global management.
  • Represent the region in community gatherings and global meetings.
  • Disseminate safety and continuity strategies during local emergencies.

Employee Engagement and Assistance:

  • Maintain up-to-date records of employees in the region and collaborate with HR on necessary updates.
  • Keep employees informed and engaged with company news and events.
  • Provide assistance to employees, addressing questions and concerns.
  • Support the onboarding of new hires and help them integrate into the community.
  • Manage the regional communication platform, ensuring timely and positive interactions.

Content Development:

  • Generate content from community events and daily activities to share with the marketing team for promotional use.

Regulatory Compliance and Administration:

  • Identify local legal resources and ensure adherence to local laws and regulations.
  • Assist in fulfilling country registration requirements and renewing necessary licenses and permits.

Partnership Development:

  • Engage with key stakeholders in legal firms, educational institutions, and associations.
  • Lead discussions and finalize partnership agreements.
  • Sustain relationships with partners, offering recommendations for partnership growth.

Qualifications:

  • Exceptional organizational, communication, and leadership abilities.
  • Capability to manage diverse responsibilities and stakeholders.
  • Experience in office administration, vendor management, and financial oversight.
  • Proficiency in event organization and community outreach.

System and Workspace Requirements:

  • A reliable and high-speed internet connection, ideally 25 MBPS or higher, with a backup option for power outages or service interruptions.
  • Access to a laptop or desktop (8GB RAM, Core i5 or higher) with a minimum of 10 Mbps internet.
  • Noise-canceling headset/earphones and a webcam.
  • A designated, quiet, and well-organized workspace free from distractions to support focused work.

Benefits:

  1. Competitive Compensation: Earn a salary rate of $5-$6 USD per hour for a full-time commitment of 40 hours per week, recognizing and valuing your contributions.
  2. Retirement Planning: Secure your future with our retirement plan, preparing you for your next chapter.
  3. Health Coverage: Enjoy comprehensive health insurance, ensuring access to quality medical care.
  4. Internet Subsidy: Receive a $25 monthly subsidy for home Wi-Fi to enhance productivity.
  5. Generous Paid Time Off: Benefit from paid time off (PTO) and paid sick leave policies to recharge and explore.
  6. Anniversary Recognition: Participate in a memorable anniversary recognition program celebrating your commitment and achievements.

We look forward to your application.

At Virtual Staffing Careers, we connect talented individuals with exceptional remote work opportunities. Our experienced team matches your unique skills and aspirations with the ideal remote positions, catering to a range of roles from entry-level to executive.

IMPORTANT: PLEASE SUBMIT YOUR RESUME & AUDIO IN ENGLISH.

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