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Community Office Coordinator

hace 2 meses

Bogotá, Bogotá D.E., Colombia Careers at VirtualStaffing A tiempo completo

We are looking for a detail-oriented and proactive Community Office Coordinator to oversee our office functions, vendor partnerships, budget management, and community outreach in Colombia. The successful candidate will act as a vital link between our global management, local personnel, and service providers, ensuring efficient operations and a supportive work atmosphere.

Key Responsibilities:

Office Oversight:

  • Establish and uphold office regulations concerning visitor conduct and workspace utilization, ensuring adherence to organizational standards.
  • Coordinate maintenance and repairs with the building's service team.
  • Foster a positive, organized, and secure office environment.
  • Implement enhancements to improve office productivity and resource allocation.

Vendor Coordination:

  • Maintain a comprehensive directory of vendors and service providers, acting as the primary contact for the area.
  • Research and onboard new vendors to improve employee experiences and operational efficiency.
  • Work with HR to manage benefits for employees.

Financial Oversight:

  • Administer the office budget, including expense approvals and monitoring spending against budget limits.
  • Keep accurate records of all authorized expenditures.

Event Coordination:

  • Plan and execute local and virtual community events, managing all aspects including planning, communication, scheduling, budgeting, and logistics.
  • Monitor attendance and collect feedback to evaluate event success.

Communication Management:

  • Serve as the main point of contact between the office, employees, local vendors, and global management.
  • Represent the region in community discussions and global gatherings.
  • Convey safety and continuity strategies during local emergencies.

Employee Engagement and Assistance:

  • Maintain accurate records of employees in the region and collaborate with HR on updates.
  • Keep employees informed and engaged with company news and events.
  • Provide assistance to employees, addressing questions and concerns.
  • Support the onboarding of new staff and their integration into the community.
  • Manage the regional communication platform, ensuring timely and positive interactions.

Content Development:

  • Generate content from community events and daily interactions to share with the marketing team for promotional use.

Compliance and Administration:

  • Identify local legal resources and ensure adherence to local laws and regulations.
  • Assist in fulfilling country registration requirements and renewing necessary licenses and permits.

Partnership Development:

  • Engage with key stakeholders at legal organizations, educational institutions, and associations.
  • Lead negotiations and finalize partnership agreements.
  • Maintain relationships with partners, offering recommendations for partnership growth.

Qualifications:

  • Exceptional organizational, communication, and leadership abilities.
  • Capability to manage diverse responsibilities and stakeholders.
  • Experience in office administration, vendor relations, and financial oversight.
  • Proficiency in event coordination and community involvement.

System and Workspace Requirements:

  • A reliable and high-speed internet connection, preferably 25 MBPS or higher, with a backup option for power outages or service interruptions.
  • Access to a laptop/desktop (8GB RAM, Core i5 or higher) with a minimum of 10 Mbps internet.
  • Headset/earphones with noise cancellation and a webcam.
  • A designated, quiet, and well-organized workspace free from distractions to facilitate focused work.

Benefits:

  1. Competitive Compensation: Receive a salary rate of $5-$6 USD per hour for a full-time commitment of 40 hours per week, recognizing and valuing your contributions.
  2. Retirement Planning: Secure your future with our retirement plan, preparing you for your next chapter.
  3. Health Coverage: Your well-being is paramount. Enjoy comprehensive health insurance, ensuring access to quality medical care.
  4. Connectivity Support: Benefit from a $25 monthly subsidy for your home Wi-Fi, enhancing your productivity.
  5. Generous Time Off: Take advantage of our paid time off (PTO) and paid sick leave policies, allowing you to recharge and explore.
  6. Recognition Program: Participate in an anniversary recognition program that celebrates your commitment and achievements.

We look forward to your application.

At Virtual Staffing Careers, we connect talented individuals with exceptional remote work opportunities. We recognize the growing demand for flexible work arrangements and have established strong partnerships with leading companies. Our dedicated team matches your unique skills and aspirations with the ideal remote positions, catering to a wide range of roles.

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