Administrative Support Specialist

hace 2 semanas

Bogotá, Bogotá D.E., Colombia Kennedys A tiempo completo
About the Role

Kennedys is seeking an experienced Administrative Assistant to join our Business Services team in Bogota. As a key member of our team, you will provide administrative support to our Partner and contribute to the success of our LATAM Practice Group.

Key Responsibilities
  • Provide administrative assistance, including diary management, travel arrangements, and minute-taking.
  • Manage the Partner's calendar, prioritize tasks, and oversee conference/meeting room resources.
  • Organize meetings, send reminders, and coordinate catering as needed.
  • Perform office management duties, including procuring supplies and maintaining confidential files.
  • Build and maintain positive relationships with internal and external stakeholders, representing the firm in all interactions.
  • Handle printing, mail, packages, copying, and filing for the executive team.
  • Order and maintain office supplies, ensuring the executive office operates smoothly.
  • Demonstrate leadership and credibility, supporting senior management staff.
  • Plan, coordinate, and execute events, including trade shows, product launches, and customer engagement programs.
  • Support the Office Manager in onboarding new joiners and other HR tasks.
  • Provide legal administrative support, including preparing and formatting reports, creating reference tools, and maintaining electronic and hard copy filing.
Requirements
  • Spanish and English language skills are essential.
  • High level of IT literacy.
  • Good communication skills.
  • Excellent organization skills.
  • Able to work independently and manage change.
About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. We have over 2,500 people worldwide across 45 offices, with a strong presence in the UK, Europe, Middle East, Asia Pacific, and America.

We're a fresh-thinking firm that empowers our clients with diverse ideas, tools, and technology to make their lives easier. We deliver exceptional results and welcome high-performing professionals to join our rapidly expanding global firm.

We value our people's development and believe our culture and values contribute to the quality of our work and client relationships. We strive to celebrate, empower, and include our people, ensuring everyone can bring their authentic selves to work.

Kennedys is an equal opportunities employer, committed to ensuring our recruitment processes are inclusive. We expect all employees to be aware of and comply with relevant policies and procedures, including those relating to Information Security, Data Protection, and Quality Management.

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