LATAM - Senior Administrative Coordinator

hace 2 semanas

Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

Position: Executive Administrative Assistant

Company: Somewhere

Working Hours: Monday to Friday, 9-5PM EST

Work Setup: Remote

Salary Range: USD

Duties and Responsibilities:

Email and Schedule Management:

  • Oversee and organize the email accounts and calendars of the Executive Team.
  • Arrange meetings and appointments with both internal and external parties.
  • Coordinate and track meetings with service providers and legal entities, including law firms and consultancies.

Team Onboarding and Offboarding:

  • Facilitate the onboarding process by sending communications and organizing introductory meetings for new hires.
  • Ensure access to essential technology applications for incoming and outgoing employees.

Client Onboarding:

  • Establish and manage accounts for subscribing organizations.
  • Assist with Single Sign-On (SSO) implementation and support customer onboarding, including profile setup and training session scheduling.
  • Address general inquiries from subscribing organizations and clients.

Newsletter Administration:

  • Manage subscriptions and unsubscriptions in Mailchimp and/or Hubspot as required.

Financial Management:

  • Process and pay invoices, and prepare expense reports for the Executive Team.

Contract Oversight:

  • Maintain and organize the company’s contract repository, ensuring all documents are current and easily retrievable.

Requirements:

  • A minimum of 2 years of demonstrated experience as an Executive Assistant, Administrative Assistant, or in a comparable role.
  • Exceptional written and verbal communication skills.
  • Proficiency in MS365 applications (Word, Excel, Outlook).
  • Capability to learn new skills and adapt to unfamiliar software tools (e.g., Hubspot, Strapi, EventCreate).
  • Strong organizational abilities with the capacity to manage multiple projects concurrently.
  • Ability to work autonomously, meet deadlines, and adjust to shifting priorities.
  • Collaborative attitude, with the ability to work effectively within a diverse team.
  • Meticulous attention to detail and strong problem-solving skills.

  • Event Coordinator

    hace 3 días

    Bogotá, Bogotá D.E., Colombia Genetec A tiempo completo

    About the RoleWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Genetec. As an Event Coordinator, you will be responsible for coordinating and executing events within the LATAM region, showcasing the Genetec brand and driving valuable leads to our sales organization.Key ResponsibilitiesCoordinate the preparation and...

  • Operations Coordinator

    hace 5 días

    Bogotá, Bogotá D.E., Colombia Sagan A tiempo completo

    Job Title: Operations Coordinator - LATAMLocation: Remote (EST Time zone)Salary Range: up to 1500 USDWork Schedule: Monday-Friday, 9:00 AM to 5:00 PM ESTJob Type: Independent ContractorCompany Overview:Sagan is a leading membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the...

  • Event Coordinator

    hace 19 horas

    Bogotá, Bogotá D.E., Colombia Genetec A tiempo completo

    About the RoleGenetec, a leading technology company, is seeking a highly organized and detail-oriented Event Coordinator to join our LATAM team. As a key member of our Regional Marketing and Events team, you will be responsible for coordinating and executing events that showcase the Genetec brand and drive valuable leads to our sales organization.Key...

  • Administrative Coordinator

    hace 3 días

    Bogotá, Bogotá D.E., Colombia MRM A tiempo completo

    About the RoleThe Group Coordinator will uphold the Agency's core values and be responsible for delivering exceptional support to the senior leadership team. This role requires a collaborative, passionate, and creative individual who is committed to diversity and inclusion efforts.Key ResponsibilitiesProvide administrative support for booking travel and...

  • Analista Financiero Senior

    hace 2 días

    Bogotá, Bogotá D.E., Colombia STEFANINI LATAM A tiempo completo

    Descripción del PuestoEn Stefanini LATAM, estamos buscando a un Analista Financiero Senior para unirse a nuestro equipo de profesionales de finanzas.**Responsabilidades**Realizar análisis financieros y contables para apoyar la toma de decisiones estratégicas en la empresa.Desarrollar y mantener modelos financieros y de riesgo para evaluar la situación...

  • Executive Administrative Coordinator

    hace 2 semanas

    Bogotá, Bogotá D.E., Colombia MRM A tiempo completo

    Position Overview Role Summary : The Executive Administrative Coordinator plays a vital role in supporting the senior leadership team by embodying the core values of the Agency. This position requires a collaborative spirit, a passion for creativity, and a commitment to promoting diversity and inclusion. Key Responsibilities Provide comprehensive...

  • Administrative Coordinator

    hace 2 días

    Bogotá, Bogotá D.E., Colombia Kennedys A tiempo completo

    About the RoleKennedys is seeking a highly organized and detail-oriented Administrative Coordinator to join our Business Services team in Bogota. As a key member of our team, you will provide administrative support to our Partner and contribute to the success of our LATAM Practice Group.Key ResponsibilitiesProvide administrative assistance, including diary...

  • Executive Administrative Coordinator

    hace 2 semanas

    Bogotá, Bogotá D.E., Colombia MRM A tiempo completo

    Position Overview Role Summary : The Executive Administrative Coordinator is dedicated to upholding the core values of the Agency and is tasked with ensuring the delivery of exceptional service. This role requires a collaborative spirit, a passion for creativity, and a commitment to fostering diversity and inclusion. Key Responsibilities Provide...

  • Executive Administrative Coordinator

    hace 2 semanas

    Bogotá, Bogotá D.E., Colombia MRM A tiempo completo

    Position Overview About the Role : The Executive Administrative Coordinator plays a vital role in upholding the core values of MRM and is dedicated to delivering exceptional work. This position requires a collaborative, passionate, and creative individual who actively supports diversity and inclusion initiatives. Key Responsibilities Provide...

  • LATAM - Senior Administrative Coordinator

    hace 2 semanas

    Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

    Position: Executive Administrative AssistantClient: SomewhereWorking Hours: Monday to Friday, 9-5PM ESTWork Setup: RemoteSalary Range: USDDuties and Responsibilities: Email & Schedule Management:Oversee and organize the email accounts and schedules of the Executive Team.Arrange meetings and appointments with both internal and external parties.Coordinate and...

  • LATAM - Senior Administrative Coordinator

    hace 2 semanas

    Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

    Position: Executive Administrative AssistantClient: SomewhereWorking Hours: Monday to Friday, 9-5PM ESTWork Setup: RemoteSalary Range: USDDuties and Responsibilities:Email & Schedule Management:Oversee and organize the email correspondence and calendars for the Executive Team.Arrange meetings and appointments with both internal and external...

  • Marketing Coordinator

    hace 3 días

    Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

    About SomewhereSomewhere is a leading company in the LegalTech industry, dedicated to providing innovative solutions to the legal sector.Job SummaryWe are seeking a highly skilled and experienced Marketing Coordinator to join our team in LATAM. As a key member of our marketing team, you will be responsible for developing and executing marketing strategies to...

  • Administrative Coordinator

    hace 3 días

    Bogotá, Bogotá D.E., Colombia EWL A tiempo completo

    About EWLEWL is a leading international recruitment company, operating in multiple countries and expanding its presence globally. Our mission is to revolutionize the international labor market by leveraging advanced technologies and AI in our daily operations.Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator to join our...

  • Administrative Coordinator

    hace 4 días

    Bogotá, Bogotá D.E., Colombia Swiss Re A tiempo completo

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Swiss Re. As a key member of our office support team, you will be responsible for providing exceptional administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our...

  • Senior HR Coordinator

    hace 2 meses

    Bogotá, Bogotá D.E., Colombia Electronic Arts A tiempo completo

    This role requires you to work onsite from Bogotá, Colombia.The People Services team's vision is to power an extraordinary candidate experience and employee experience that energizes EA's talent through strategic programs. The team designs and deploys critical HR infrastructure support, and creates shared operational support for PE teams in service to...

  • Ingeniero de Redes Senior

    hace 5 días

    Bogotá, Bogotá D.E., Colombia Servicio Latam COMX SAS A tiempo completo

    Descripción de la EmpresaServicio Latam COMX SAS es una empresa mexicana con presencia en más de 11 países, que presta servicios de soporte IT de alta calidad.DepartamentoBogotá DCLocalidadBogotáSalario160,000 COP por díaTipo de ContrataciónTiempo CompletoDescripción de la PlazaServicio Latam COMX SAS busca un Ingeniero de Redes Senior con...

  • Clinical Trial Coordinator FSP LATAM

    hace 5 días

    Bogotá, Bogotá D.E., Colombia Thermo Fisher Scientific A tiempo completo

    Job SummaryWe are seeking a highly organized and detail-oriented Clinical Trial Coordinator to join our team at Thermo Fisher Scientific. As a Clinical Trial Coordinator, you will play a critical role in the success of our clinical trials by providing administrative and technical support to our project teams.Key ResponsibilitiesAdministrative Support:...

  • Administrative Coordinator

    hace 2 días

    Bogotá, Bogotá D.E., Colombia SMBC Group A tiempo completo

    Job SummaryThe Administrative Coordinator of the Bogota Representative Office is responsible for overseeing the office's administrative management, including but not limited to:Monthly control and payment of office expenses;Elaboration and submission of internal and external reports;Internal on-boarding process for new staff;Office annual and semiannual...

  • Administrative Operations Coordinator

    hace 2 semanas

    Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

    LOOKING FOR LATIN AMERICAN CANDIDATES RESIDING WITHIN LATIN AMERICAN REGIONSPlease submit your resume in ENGLISH, otherwise, your application may not be processed. We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to...

  • Analista de Negocios Senior

    hace 2 días

    Bogotá, Bogotá D.E., Colombia VASS LATAM A tiempo completo

    Descripción del PuestoBuscamos un profesional experimentado en el área de análisis de negocios para unirse a nuestro equipo en VASS LATAM. Como Analista de Negocios Senior, serás responsable de participar en el desarrollo del Roadmap de la aplicación de banca digital en un marco Agile.ResponsabilidadesParticipar en el desarrollo del Roadmap de la...