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Administrative Coordinator

hace 2 meses

Bogotá, Bogotá D.E., Colombia SMBC Group A tiempo completo

Job Summary

The Administrative Coordinator of the Bogota Representative Office is responsible for overseeing the office's administrative management, including but not limited to:

  • Monthly control and payment of office expenses;
  • Elaboration and submission of internal and external reports;
  • Internal on-boarding process for new staff;
  • Office annual and semiannual budget elaboration;
  • Management of office executives' expenses through the CONCUR system;
  • Supervision of the office OSHA system application and update;
  • Main point of contact for office internal or external requirements;
  • Supporting ongoing business with ancillary activities.

Key Responsibilities

  • Office expenses and payment control;
  • Expenses report to CSG controllers group and local outsourcing for accounting purposes;
  • Renewal of Mercantile registration;
  • Elaboration of annual reports for the Colombia Finance Superintendency;
  • Local accounts management (expense and payroll);
  • Funding request and funds exchange rate process;
  • Payroll funds exchange rate and outsourcing wire process;
  • Local executives CONCUR expenses administration;
  • Annual storage of payment back-ups according to bank's guidelines;
  • Front desk management;
  • Main point of contact for internal and external requirements;
  • Implementation and update of the office OSHA system;
  • New staff local on-boarding process;
  • Supporting time deposit business.

Requirements

  • Microsoft Excel and PowerPoint skills;
  • Bilingual - Spanish & English;
  • Financial budget analysis skills;
  • Financial services/banking experience required.