Office Coordinator

hace 2 semanas

Bogotá, Bogotá D.E., Colombia Gensler A tiempo completo

About the Role

Gensler is seeking a highly organized and detail-oriented Office Coordinator to join our team in Bogotá. As an Office Coordinator, you will serve as a primary liaison on daily office operations, ensuring seamless execution of tasks and projects.

Key Responsibilities

  • Coordinate all aspects of internal and external events, including logistics, setup, and breakdown.
  • Manage meeting logistics, including food and beverage arrangements, pin-up boards, and posters.
  • Act as the point of contact for office facility vendors to ensure consistent standards of office maintenance and supplies.
  • Order and maintain stock in pantries throughout the office.
  • Monitor and manage office inventories, including incoming and outgoing mail, express delivery, pantry supplies, and stationery.
  • Maintain operations and perform routine maintenance of office equipment and appliances.
  • Ensure all office spaces are organized, sanitized, and client-ready.
  • Greet and assist visitors, ensuring a positive first impression of the office.
  • Manage incoming calls, direct them to the appropriate parties, and handle general inquiries.
  • Coordinate office access for employees and visitors, including managing key cards and security protocols.

Requirements

  • Previous experience in a similar role, such as office/facilities coordination, administrative support, or front desk/receptionist duties.
  • Fully bilingual English/Spanish, with excellent written and verbal communication skills.
  • Proficiency in Microsoft Office (SharePoint, Word, Excel, and PowerPoint) is highly preferred.
  • Excellent organizational skills to coordinate and manage multiple projects and deadlines in a fast-paced environment.
  • Professional attitude and work ethic.

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