Virtual Assistant

Cowdin Design + Build

Virtual Assistant (Social Media & Bookkeeping Support)

Location:

Fully remote (open globally; candidates near U.S. Eastern Time preferred for collaboration).

Bring Design Stories to Life and Keep the Numbers Aligned

Are you passionate about architecture, design, and storytelling, but also love organization, accuracy, and financial order? At

Cowdin Design + Build

, we believe beauty and precision belong both on the jobsite

and

in the books. We're seeking a versatile

Virtual Assistant

to help us amplify our brand presence online and support day-to-day administrative and bookkeeping operations behind the scenes.

We're a small, highly focused design-build firm delivering 10 to 13 major projects a year across Metro Detroit's west side. From whole-home remodels and additions to stunning kitchens and primary suites, we pair craftsmanship with clear communication and a smooth client experience.

If you're detail-oriented, proactive, and ready to blend creative storytelling with solid operational support, this role is for you.

Key Responsibilities

• Engage with architects, designers, and related accounts on Instagram and Pinterest to grow brand visibility and connections.
• Manage social media content calendars aligned with brand voice, project milestones, and marketing campaigns.
• Schedule and publish posts using tools like Later, Planoly, or similar platforms.
• Source and organize project visuals (photos, renderings, videos) from our design and field teams.
• Use AI tools (ChatGPT, Canva Magic Write, etc.) to draft captions, hashtags, and creative post ideas.
• Track engagement metrics and suggest improvements to timing, content mix, and interactions.
• Support blog or portfolio updates, ensuring visuals and copy are consistent with brand standards.
• Receive vendor bills and upload them into Buildertrend.
• Enter vendor invoices and verify accuracy against purchase orders.
• Assist with 1099 preparation and vendor compliance.
• Support audit preparation and budget meetings.
• Maintain accurate records of open items and follow up to ensure accountability.
• Assist with annual workers' compensation and liability audits.
• Maintain vendor and subcontractor COIs and agreements.
• Organize insurance documents and manage coverage renewals.
• Support the Principal with administrative tasks such as email management, prioritization, and task tracking.
• Maintain organized digital files and ensure timely reporting and document accuracy.
• Participate in cross-department collaboration by communicating clearly and proactively with team members.

Core Value Alignment

• Communicates openly and effectively with clear, honest, and timely information.
• Embodies empathy for clients' families, lifestyles, and long-term happiness.
• Takes ownership of responsibilities, follows through, and "makes it right" when needed.
• Builds trust through collaboration, respect, and loyalty with clients, trades, and teammates.
• Seeks better ways of working, solving problems creatively, and embracing continuous improvement.
• Actively supports and collaborates with teammates to maintain momentum and shared goals.
• Prioritizes the client experience, ensuring clarity and confidence every step of the way.

Qualifications

• 1 or more years of experience in social media management, preferably in design, architecture, or construction-related fields.
• Familiarity with QuickBooks and/or Buildertrend (or similar project management tools).
• Experience managing social media tools (Later, Planoly, Buffer) and AI-assisted tools (ChatGPT, Canva AI, etc.).
• Strong English communication skills, written, spoken, and visual.
• Highly organized and detail-oriented, with the ability to manage multiple priorities independently.
• Basic understanding of architecture, design, or the construction process, able to "speak the language" of creative professionals.
• Reliable internet connection, strong time management, and proactive communication in a remote setting.

Pay, Schedule & Benefits

• This contract role is open to candidates worldwide and will be performed remotely.
• Hourly Pay at $6 to $10 USD/hour. This role is offered as a 1099 independent contractor position; contractors are responsible for their own taxes and benefits.
• Flexible schedule, with regular check-ins during U.S. business hours (Eastern Time).
• Long-term remote opportunity with consistent work and professional growth.
• Training provided on Cowdin's brand, tone, processes, and systems.
• Opportunity to grow within a company that values creativity, craftsmanship, and collaboration.

Cowdin Design + Build is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law. Employment is at-will. Offers are contingent on a background check and reference verification. We provide reasonable accommodations during the hiring process and employment.