Executive Support Specialist

hace 4 semanas

Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

This is a remote position with BruntWork, a family-run business that specializes in crafting delightful donuts to unite people and spread joy.


Schedule: The ideal candidate will work 20 hours per week, with a flexible schedule that includes 4 hours per day, 7 days a week. This schedule allows for a great work-life balance and the opportunity to work from home.

Location: Calgary, Canada

Client Overview:

As a Senior Executive Assistant, you will be responsible for managing multiple projects simultaneously, ensuring timely completion and high-quality standards. You will also assist with daily calendar management, task scheduling, and email correspondence, as well as coordinate travel logistics and arrangements efficiently.


Responsibilities:
  • Manage multiple projects simultaneously, ensuring timely completion and high-quality standards.
  • Assist with daily calendar management, task scheduling, and email correspondence.
  • Coordinate travel logistics and arrangements efficiently.
  • Conduct online research and compile comprehensive email summaries based on findings.
  • Attend executive meetings, ensuring accurate minute-taking, note compilation, and action point tracking.
  • Prioritize tasks for various teams, monitor progress, and provide regular updates to senior management.
  • Assist with expense reconciliation, financial tracking, and bank account oversight.
  • Handle office administrative tasks as directed and as necessary.
  • Manage and organize internal documents, promotional materials, and digital folder structures.
  • Act as a liaison between the executive and other departments, ensuring smooth communication and prompt resolution of requests and queries.
  • Schedule and manage social media posts and campaigns.
  • Engage in professional writing tasks, including drafting communications, reports, presentations, and marketing newsletters.

Requirements:

  • Exceptional attention to detail and organizational capabilities.
  • Outstanding written and verbal communication proficiency.
  • A minimum of 3 years of experience in an executive assistant role.
  • Proficiency in MS Office Suite, especially Excel and Outlook.
  • Proven ability to manage a busy calendar and email correspondence efficiently.
  • Experience in scheduling social media posts and professional writing.
  • Ability to adapt and thrive in a fast-paced environment.
  • High level of professionalism and discretion in handling sensitive information.
  • Familiarity/proficiency in using AI tools such as ChatGPT.

Highly Regarded Skills and Experience:

  • Prior experience or a keen interest in the financial services or wealth management industry.
  • Experience in managerial roles, particularly in operations and marketing.
  • Familiarity with advanced scheduling and project management tools.
  • Proven ability to handle sensitive and confidential information with discretion.
  • Ability to follow and create processes.
  • Remote work flexibility.
  • Professional development opportunities.
  • A supportive and collaborative work environment.

Independent Contractor Perks:

  • Permanent work from home.
  • Immediate hiring.
  • Steady freelance job.

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