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Administrative Executive Coordinator

hace 2 meses

Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo
Executive Assistant

Salary: 2000 USD monthly

Overview

The Executive Assistant will deliver high-level administrative assistance to the CEO and the Executive Leadership team. Reporting directly to the CEO, this role involves providing executive support in a close working relationship. The ideal candidate will thrive in a dynamic environment and possess the ability to exercise sound judgment in various situations. Strong written and verbal communication skills, along with exceptional organizational abilities, are essential for success in this position.

Supervisory Responsibilities:

None

Key Responsibilities:

  • Deliver high-level administrative support to the CEO and Executive Leadership team.
  • Organize and participate in meetings on behalf of executives, documenting notes and minutes.
  • Manage incoming communications or memos for the executive leadership team, assessing their importance and summarizing or distributing information to relevant staff.
  • Oversee the tactical execution of gifting and bi-annual offsite events.
  • Manage the CEO's calendar and inbox.
  • Assist in maintaining relationships with the Chief People Officer.
  • Coordinate registration and arrangements for leadership speaking engagements.
  • Plan travel arrangements.
  • Develop and refine processes as necessary.

Required Skills and Qualifications:

  • Outstanding verbal and written communication skills.
  • Exceptional organizational skills and meticulous attention to detail.
  • Proven time management skills with the ability to meet deadlines.
  • Ability to perform effectively in a fast-paced and sometimes high-pressure environment.
  • Comprehensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Highly proficient in Google Suite and Mac products.
  • Experience in startup environments is advantageous.

Qualifications:

  • A minimum of 5 years of experience supporting C-Suite level executives.
  • Excellent spoken English, preferably with experience in an English-speaking environment.