Executive Administrative Assistant

hace 22 horas

Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo
Job Title: Executive Administrative Assistant - LATAM

We are seeking a highly organized and proactive Executive Administrative Assistant to support our Executive Team and ensure the smooth operation of various administrative processes.

About the Job

Our client is a dynamic organization seeking an exceptional Executive Administrative Assistant to join their team. The ideal candidate will excel in inbox and calendar management, financial administration, and contract management.

Key Responsibilities
  • Inbox & Calendar Management: Monitor and manage the inboxes and calendars of Executive Team members, schedule meetings and appointments with internal and external stakeholders, and track and coordinate meetings with vendors and legal organizations.
  • Internal Onboarding & Offboarding: Coordinate the onboarding process by sending emails and scheduling introduction meetings for new team members, and provide access to necessary tech stack applications for new and departing employees.
  • Newsletter Management: Subscribe and unsubscribe recipients in Mailchimp and/or Hubspot as needed.
  • Financial Administration: Issue and pay invoices, and prepare expense reports for the Executive Team.
  • Contract Management: Maintain and organize the company's contract repository, ensuring all documents are up-to-date and easily accessible.
Requirements
  • At least 3 years of proven experience as an Executive Assistant, Administrative Assistant, or similar role with experience working remotely.
  • Fluent in English with excellent written and verbal communication skills.
  • Excellent computer skills including proficiency in MS365 products (Word, Excel, Outlook).
  • Ability to learn new skills and adapt to unfamiliar software products (e.g., Hubspot, Strapi, EventCreate).
  • Strong organizational skills with the ability to manage multiple projects simultaneously.
  • Ability to work independently, meet deadlines, and adapt to changing priorities in a remote environment.
  • Collaborative mindset, with the ability to work effectively with a diverse team.
  • Keen attention to detail and strong problem-solving abilities.
About Somewhere

Somewhere is a dynamic organization dedicated to providing exceptional administrative support to our Executive Team. We are committed to fostering a collaborative and inclusive work environment that values diversity, equity, and inclusion.

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