Colombia Office Liaison

hace 3 semanas

Bogotá, Bogotá D.E., Colombia Careers at VirtualStaffing A tiempo completo
Job Description

We are seeking a highly organized and proactive Office Operations Manager to manage our office operations, vendor relationships, budget, and community engagement in Colombia. The ideal candidate will serve as a key liaison between our global leadership, local staff, and vendors, ensuring smooth operations and a positive work environment.

Key Responsibilities
  • Office Management:
    • Develop and enforce office policies regarding visitor access, behavior, and office space usage, ensuring compliance with company standards.
    • Coordinate repairs and maintenance with the building's maintenance team.
    • Maintain a positive, clean, and safe office environment.
    • Implement process improvements to enhance office efficiency and usage.
  • Vendor Management:
    • Compile and maintain a list of vendors and service providers, serving as the main point of contact for the region.
    • Research and onboard new vendors to enhance visitor experiences and company operations.
    • Collaborate with HR to administer benefits to visitors.
  • Budget Management:
    • Manage the office budget, including expense approvals and tracking expenditures against budget allowances.
    • Maintain records of all approved expenses.
  • Event Planning:
    • Organize local and virtual community events, including planning, communications, scheduling, budgeting, and logistics.
    • Track attendance and gather feedback to assess event satisfaction.
  • Communication Liaison:
    • Act as the primary point of contact between the office, visitors, local vendors, and global leadership.
    • Represent the region in community meetings and global events.
    • Communicate safety and continuity plans during local emergencies.
  • Visitor Engagement and Support:
    • Maintain accurate records of visitors in the region and collaborate with HR on updates.
    • Keep visitors informed and engaged with company updates and events.
    • Provide support to visitors, addressing inquiries and concerns.
    • Assist in onboarding new employees and integrating them into the community.
    • Manage the region's communication channel, ensuring positive and timely communication.
  • Content Creation:
    • Create content from community events and daily interactions to share with the marketing team for promotional purposes.
  • Compliance and Administration:
    • Identify local legal support and ensure compliance with local laws and regulations.
    • Assist in meeting country registration requirements and renewing licenses and permits.
  • Partnerships and Associations:
    • Engage with decision-makers at legal organizations, educational institutions, and associations.
    • Lead negotiations and finalize partnership agreements.
    • Maintain relationships with partners, providing recommendations for partnership development.
    Requirements
    • Strong organizational, communication, and leadership skills.
    • Ability to manage multiple responsibilities and stakeholders.
    • Experience in office management, vendor relations, and budget management.
    • Proficiency in event planning and community engagement.
    System and Work Setup Requirements
    • A stable and high-speed internet connection preferably 25 MBPS or higher with backup in cases of power interruption or service provider issues
    • Own a laptop/desktop (8GB RAM, Core i5 or above) with 10 Mbps internet.
    • Headset/earphone with noise cancellation and webcam
    • A designated, quiet, and well-organized workspace free from distractions to facilitate focused work.
    Benefits
  1. Competitive Compensation: Earn a salary rate of $5-$6 USD per hour for a full-time commitment of 40 hours per week. We believe in recognizing and valuing your contributions, ensuring you're rewarded for your hard work.
  2. Thriving Towards Retirement: Build a secure future with our retirement plan, ensuring you're well-prepared to embark on your next chapter when the time comes.
  3. Health Guardian: Your well-being is our top priority. Enjoy comprehensive health insurance coverage, providing you with peace of mind and access to top-notch medical care in your country*.
  4. Supercharged Wi-Fi Connectivity: Stay connected and productive with a $25 monthly subsidy towards your home Wi-Fi. Power through your tasks with lightning speed and efficiency.
  5. Unleash Your Wanderlust: Take advantage of our generous paid time off (PTO) and paid sick leave policies. Whether it's exploring new destinations or taking a well-deserved break, we've got you covered, ensuring you can recharge and return refreshed.
  6. Celebrate Your Success: Prepare for an unforgettable anniversary recognition program that celebrates your commitment and accomplishments. Experience the thrill of being acknowledged with special rewards and heartfelt gratitude for your dedication.

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