Administrative Coordinator

hace 1 semana


Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo
Administrative Coordinator

This is a remote position.

Job Description:

We are seeking an organized and proactive Administrative Coordinator to join our team at BruntWork, an HVAC company based in Memphis, Tennessee. In this role, you will assist with daily operations, ensuring smooth coordination between team members, tenants, and suppliers.

Key Responsibilities:
  1. Task Management:
    • Review Asana and Property Meld at the start of the day and throughout, ensuring all tasks and notes are up-to-date.
    • Monitor chats and notes, addressing any outstanding issues.
  2. Invoice Management:
    • Collaborate with your head to draft and review invoices regularly.
    • Verify job completion in Asana and ensure accuracy in billing amounts.
    • Track old invoices and ensure timely payments.
    • Submit reviewed invoices in PDF format before Friday mornings.
  3. Time Tracking:
    • Maintain daily logs of working hours for both yourself and technicians.
  4. Calendar Management:
    • Manage the employer's calendar, scheduling meetings, and ensuring timely follow-ups.
  5. Work Order Scheduling:
    • Schedule work orders with tenants, ensuring smooth communication and timely completion of tasks.
  6. Tenant Reviews:
    • Reach out to tenants for 5-star reviews upon job completion to maintain a positive relationship and enhance the company's reputation.
  7. Supplier Coordination:
    • Reach out to suppliers to inquire about purchases and ensure timely delivery of materials.
  8. Research:
    • Watch educational content about HVAC related fields and take notes so we can use an instructional notes for our workers.
    • Research topics instructed by the owner and take notes on them.
Qualifications:
  • Experience with task management platforms such as Asana and Property Meld.
  • Strong organizational skills and attention to detail.
  • Ability to multitask and handle various responsibilities simultaneously.
  • Excellent communication skills (both written and verbal) in English and Spanish.
Schedule:

Monday to Friday, 8am to 4:30pm Central with a 30-minute unpaid break



  • Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completo

    Job Title: Administrative CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Bruntwork. As an Administrative Coordinator, you will be responsible for managing various administrative tasks, streamlining communication channels, and supporting content creation efforts.Key...


  • Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

    This is a remote position as an Administrative Coordinator.Job Title: Administrative CoordinatorWhat We Offer:Full-time position (40 hours per week) Flexible days and hours but just be on within the window of 7am to 7pm Alpharetta, GA Time Opportunities for professional development and training A supportive team environment focused on growth and learning Job...


  • Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

    Job Title: Administrative CoordinatorAbout the Role:We are seeking a highly organized and proactive Administrative Coordinator to join our team at BruntWork. As an Administrative Coordinator, you will play a crucial role in ensuring the smooth operation of our daily activities. Your primary responsibilities will include task management, invoice management,...


  • Bogotá, Bogotá D.E., Colombia Incendium Strategies A tiempo completo

    Administrative Coordinator Job DescriptionWe are seeking a highly organized and proactive Administrative Coordinator to join our team at Incendium Strategies. This role is essential in helping the office grow, reduce unnecessary costs, and maintain excellent client relationships.Key Responsibilities:Support the office in increasing business...


  • Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at BruntWork. As a key member of our operations team, you will be responsible for scheduling clinical sessions, managing calendars, and providing administrative support to ensure the smooth functioning of our daily...


  • Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completo

    {"title": "Administrative and Operations Coordinator", "description": "About the RoleWe are seeking an Administrative and Operations Coordinator to join our team at Bruntwork. As a key member of our operations team, you will play a vital role in optimizing our processes, managing client relationships, and ensuring smooth project execution.Key...


  • Bogotá, Bogotá D.E., Colombia Entrepreneur Cooperative A tiempo completo

    Looking to be part of a dynamic team in Florida as an Administrative Support Coordinator with Florida Surface Pro. We offer a competitive salary of $45,000 per year, with the opportunity to grow professionally in a collaborative environment.Job DescriptionThe Administrative Support Coordinator will be responsible for providing exceptional customer service,...


  • Bogotá, Bogotá D.E., Colombia beBee Professionals A tiempo completo

    We are seeking a highly organized and detail-oriented Administrative Project Coordinator to join our team at beBee Professionals in Bogotá. The successful candidate will provide administrative support to the project team, including scheduling meetings, preparing documents, and managing project timelines.The ideal candidate should have a Bachelor's degree in...


  • Bogotá, Bogotá D.E., Colombia Scotiabank A tiempo completo

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at ScotiaTech. The successful candidate will provide administrative support to the IT Risk Transformation department, ensuring the smooth execution of daily operations and contributing to the overall success of the team.Key ResponsibilitiesProvide...


  • Bogotá, Bogotá D.E., Colombia Entrepreneur Cooperative A tiempo completo

    Administrative Listing Coordinator Job Description**About the Role:**We are seeking a highly organized and proactive Listing Coordinator to support our team in managing listing relationships, ensuring that both office and listing agent goals are met.Key Responsibilities:Support the office in increasing business opportunities.Help reduce expenses and minimize...


  • Bogotá, Bogotá D.E., Colombia Entrepreneur Cooperative A tiempo completo

    Administrative Listing Coordinator Job Description**About the Role**We are seeking a highly organized and proactive Listing Coordinator to support our team at Entrepreneur Cooperative.Key Responsibilities:Manage listing relationships and ensure office and listing agent goals are met.Maintain smooth operations by keeping the office staff and vendors on...


  • Bogotá, Bogotá D.E., Colombia Scotiabank A tiempo completo

    About ScotiabankScotiabank is a leading financial institution offering a wide range of banking and financial services to individuals, businesses, and institutions. Our mission is to deliver exceptional customer experiences and build long-term relationships with our clients.Job SummaryWe are seeking an experienced Executive Administrative Coordinator to join...


  • Bogotá, Bogotá D.E., Colombia Scotiabank A tiempo completo

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our IT Risk Transformation team. The successful candidate will provide administrative support to the team, ensuring the smooth execution of daily operations and contributing to the overall success of the department.Key ResponsibilitiesProvide administrative...


  • Bogotá, Bogotá D.E., Colombia Scotiabank A tiempo completo

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our IT Risk Transformation team in Bogotá. As a key member of our team, you will provide administrative support to our leadership team, ensuring the smooth operation of our department.Key ResponsibilitiesProvide administrative support to the IT Risk...


  • Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

    Job Title: Administrative and Operations CoordinatorThis is a remote position that requires a highly organized and detail-oriented individual to support the growth of our construction company.About the RoleWe are seeking an Administrative and Operations Coordinator to streamline processes, manage client relationships, and ensure smooth project execution. As...


  • Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completo

    About Bruntwork:Bruntwork is a dynamic and innovative company dedicated to providing exceptional patient care and services.Job Title: Administrative Healthcare CoordinatorEstimated Salary: $45,000 - $55,000 per yearJob Description:As an Administrative Healthcare Coordinator, you will play a vital role in ensuring smooth operations at the front desk,...


  • Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

    Administrative CoordinatorThis is a remote position that requires a highly organized and proactive individual to assist with daily operations.Key Responsibilities:Task Management: Review Asana and Property Meld at the start of the day and throughout, ensuring all tasks and notes are up-to-date.Invoice Management: Collaborate with your head to draft and...


  • Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

    Job Opportunity We are seeking a highly organized and proactive Administrative Coordinator to support our team at BruntWork, an HVAC company based in Memphis, Tennessee. Key Responsibilities: 1. Task Management: - Monitor daily tasks and notes in Asana and Property Meld, ensuring all information is up-to-date. - Address any outstanding issues...


  • Bogotá, Bogotá D.E., Colombia McCann Manchester Limited A tiempo completo

    About this roleThe Group Coordinator will uphold the Agency's core beliefs and is responsible for delivering exceptional work. This role requires a collaborative, passionate, and creative individual who supports diversity and inclusion efforts.Key ResponsibilitiesProvide administrative support for senior leaders, including booking travel and handling...


  • Bogotá, Bogotá D.E., Colombia MRM A tiempo completo

    About the RoleThe Group Coordinator will uphold the Agency's core values and be responsible for delivering exceptional support to the senior leadership team. This role requires a collaborative, passionate, and creative individual who is committed to diversity and inclusion efforts.Key ResponsibilitiesProvide administrative support for booking travel and...