Administrative Coordinator
hace 1 mes
We are seeking a highly organized and proactive Administrative Coordinator to support our team at BruntWork, an HVAC company based in Memphis, Tennessee.
Key Responsibilities:
1. Task Management:
- Monitor daily tasks and notes in Asana and Property Meld, ensuring all information is up-to-date.
- Address any outstanding issues through chats and notes.
2. Invoice Management:
- Collaborate with your head to draft and review invoices regularly.
- Verify job completion in Asana and ensure accuracy in billing amounts.
- Track old invoices and ensure timely payments.
- Submit reviewed invoices in PDF format before Friday mornings.
3. Time Tracking:
- Maintain daily logs of working hours for both yourself and technicians.
4. Calendar Management:
- Manage the employer's calendar, scheduling meetings, and ensuring timely follow-ups.
5. Work Order Scheduling:
- Schedule work orders with tenants, ensuring smooth communication and timely completion of tasks.
6. Tenant Reviews:
- Reach out to tenants for reviews upon job completion to maintain a positive relationship and enhance the company's reputation.
7. Supplier Coordination:
- Reach out to suppliers to inquire about purchases and ensure timely delivery of materials.
8. Research:
- Stay updated on HVAC-related fields by watching educational content and taking notes.
- Research topics instructed by the owner and take notes on them.
- Research typically happens on slower days and isn't an everyday task.
Requirements:
- Experience with task management platforms such as Asana and Property Meld.
- Strong organizational skills and attention to detail.
- Ability to multitask and handle various responsibilities simultaneously.
- Excellent communication skills (both written and verbal) in English and Spanish.
Work Schedule:
- Monday to Friday, 8am to 4:30pm Central with a 30-minute unpaid break
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