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LATAM - Executive Administrative Assistant
hace 2 meses
Position : Executive Administrative Assistant
Working Hours : Monday to Friday, 9-5PM EST
Work Setup : Remote
Salary Range : 1000 - 1800 USD
Duties and Responsibilities:
Inbox & Calendar Management:
- Monitor and manage the inboxes and calendars of Executive Team members.
- Schedule meetings and appointments with internal and external stakeholders.
- Track and coordinate meetings with vendors and legal organizations, such as law firms and consultancies.
Internal Onboarding & Offboarding:
- Coordinate the onboarding process by sending emails and scheduling introduction meetings for new team members.
- Provide access to necessary tech stack applications for new and departing employees.
Customer Onboarding:
- Create and manage accounts for subscribing organizations.
- Support SSO enablement and assist with customer onboarding, including setting up and editing profiles, and scheduling training sessions.
- Respond to general inquiries from subscribing organizations and customers.
Newsletter Management:
- Subscribe and unsubscribe recipients in Mailchimp and/or Hubspot as needed.
Financial Administration:
- Issue and pay invoices, and prepare expense reports for the Executive Team.
Contract Management:
- Maintain and organize the company’s contract repository, ensuring all documents are up-to-date and easily accessible.
Requirements:
- At least 2 years of proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Excellent written and verbal communication skills.
- Proficiency in MS365 products (Word, Excel, Outlook).
- Ability to learn new skills and adapt to unfamiliar software products (e.g., Hubspot, Strapi, EventCreate).
- Strong organizational skills with the ability to manage multiple projects simultaneously.
- Ability to work independently, meet deadlines, and adapt to changing priorities.
- Collaborative mindset, with the ability to work effectively with a diverse team.
- Keen attention to detail and strong problem-solving abilities.
Please submit your resume in English, otherwise, your application may not be processed. We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.
