Executive Assistant

hace 23 horas


Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo
Executive Administrative Assistant

At Somewhere, we are seeking a highly skilled and organized Executive Administrative Assistant to support our CEO in their daily tasks and responsibilities. The ideal candidate will have previous experience as an Executive or Virtual Assistant and possess strong organizational and time-management skills.

Key Responsibilities:
  • Manage and maintain the CEO's complex calendar, ensuring efficient scheduling of meetings and appointments.
  • Track tasks assigned to team members and provide regular status updates to the CEO.
  • Prepare and organize materials for meetings, including agendas, reports, and key data.
  • Provide administrative support, handling routine communications, scheduling, and creation of reports.
  • Assist in prioritizing the CEO's schedule, helping them focus on high-impact tasks while managing other responsibilities in the background.
  • Capture and organize the CEO's ideas and thoughts, turning them into actionable tasks and following up on them as needed.
  • Keep tabs on team members and their progress on assigned tasks, ensuring accountability and timely completion.
Requirements:
  • Previous experience as an Executive or Virtual Assistant.
  • Strong organizational and time-management skills.
  • Ability to anticipate needs and act proactively.
  • Excellent written and verbal communication skills.
  • Spanish language proficiency is a plus (experience with Chile or Latin America is beneficial).
  • Familiarity with task management and scheduling tools - Asana preferred.
  • Proficiency with Microsoft Office tools - Outlook, Word, Excel, and Powerpoint, and Teams.
  • Ability to work independently and handle sensitive information with discretion.

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