Executive Administrative Assistant
hace 10 horas
About the Job:
We are seeking a highly organized and proactive Executive Administrative Assistant to support our Executive Team and ensure the smooth operation of various administrative processes.
Duties and Responsibilities:
- Inbox & Calendar Management:
- Monitor and manage the inboxes and calendars of Executive Team members.
- Schedule meetings and appointments with internal and external stakeholders.
- Track and coordinate meetings with vendors and legal organizations, such as law firms and consultancies.
- Internal Onboarding & Offboarding:
- Coordinate the onboarding process by sending emails and scheduling introduction meetings for new team members.
- Provide access to necessary tech stack applications for new and departing employees.
- Newsletter Management:
- Subscribe and unsubscribe recipients in Mailchimp and/or Hubspot as needed.
- Financial Administration:
- Issue and pay invoices, and prepare expense reports for the Executive Team.
- Contract Management:
- Maintain and organize the company's contract repository, ensuring all documents are up-to-date and easily accessible.
Requirements:
- At least 3 years of proven experience as an Executive Assistant, Administrative Assistant, or similar role with experience working remotely.
- Fluent in English with excellent written and verbal communication skills.
- Excellent computer skills including proficiency in MS365 products (Word, Excel, Outlook).
- Ability to learn new skills and adapt to unfamiliar software products (e.g., Hubspot, Strapi, EventCreate).
- Strong organizational skills with the ability to manage multiple projects simultaneously.
- Ability to work independently, meet deadlines, and adapt to changing priorities in a remote environment.
- Collaborative mindset, with the ability to work effectively with a diverse team.
- Keen attention to detail and strong problem-solving abilities.
-
Executive Administrative Assistant
hace 2 semanas
Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completoJob Title: Executive Administrative Assistant - LATAMWe are seeking a highly organized and proactive Executive Administrative Assistant to support our Executive Team and ensure the smooth operation of various administrative processes.About the JobOur client is a dynamic organization seeking an exceptional Executive Administrative Assistant to join their...
-
Executive Administrative Assistant
hace 1 semana
Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completoJob Title: Executive Administrative Assistant (LATAM)We are seeking a highly organized and proactive Executive Administrative Assistant to support our Executive Team and ensure the smooth operation of various administrative processes.About the JobOur client is a leading organization in the LATAM region, and we are looking for an exceptional Executive...
-
Executive Assistant
hace 2 semanas
Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completoJob Title: Executive Assistant Job Summary: We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our executive team at BruntWork. The ideal candidate will have strong administrative skills, proficiency in Microsoft Word, and a proven ability to manage multiple tasks efficiently in a fast-paced...
-
Executive Administrative Assistant
hace 1 semana
Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completoJob Title: Executive Administrative AssistantThis is a remote position that requires a highly organized and detail-oriented individual to provide comprehensive administrative support to our executive team.Key Responsibilities:Manage calendars and schedule meetingsPrepare and edit documents, reports, and presentations using Microsoft Word and other...
-
Executive Assistant
hace 1 semana
Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completoJob Title: Executive AssistantAbout the Role:We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our executive team at BruntWork. The ideal candidate will have strong administrative skills, proficiency in Microsoft Word, and a proven ability to manage multiple tasks efficiently in a fast-paced environment.Key...
-
Executive Assistant
hace 2 semanas
Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completoJob Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our executive team at BruntWork.Key Responsibilities:Provide comprehensive administrative support to executives, including managing calendars and scheduling meetings.Prepare and edit documents, reports, and presentations using...
-
Executive Assistant
hace 2 semanas
Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completoExecutive Administrative AssistantAt Somewhere, we are seeking a highly skilled and organized Executive Administrative Assistant to support our CEO in their daily tasks and responsibilities. The ideal candidate will have previous experience as an Executive or Virtual Assistant and possess strong organizational and time-management skills.Key...
-
Executive Assistant
hace 2 semanas
Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completoExecutive Administrative AssistantThis is a remote position.Full-Time: Monday to Friday, 8am-5pm New York Time (8 p.m. to 5 a.m. in Manila Time) with 1 hour unpaid lunchJob Description: We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our executive team. The ideal candidate will have strong administrative...
-
Executive Assistant
hace 2 semanas
Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completoExecutive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at Somewhere. As a key member of our organization, you will provide administrative support to our CEO, ensuring seamless execution of their schedule and tasks.Key Responsibilities:Calendar Management: Maintain and organize the CEO's complex calendar,...
-
Executive Assistant
hace 1 semana
Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completoExecutive Administrative AssistantWe are seeking a highly skilled and organized Executive Administrative Assistant to join our team at Somewhere. As a key member of our organization, you will provide exceptional support to our CEO, ensuring seamless execution of daily tasks and projects.Key Responsibilities:Manage the CEO's calendar, ensuring efficient...
-
Executive Assistant
hace 3 días
Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completoJob Title: Executive AssistantJob Summary: We are seeking a highly organized and detail-oriented Executive Assistant to support the CEO of Somewhere, an investment firm. The ideal candidate will have previous experience as an Executive or Virtual Assistant and possess strong organizational and time-management skills.Key Responsibilities:Calendar Management:...
-
Executive Assistant
hace 2 semanas
Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completoJob DescriptionThis is a remote position.Full-Time: Monday to Friday, 8am-5pm New York Time with 1 hour unpaid lunchJob Summary: We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our executive team. The ideal candidate will have strong administrative skills, proficiency in Microsoft Word, and a proven ability...
-
Executive Virtual Assistant
hace 1 mes
Bogotá, Bogotá D.E., Colombia Outwork Staffing A tiempo completoExecutive Virtual AssistantOutwork Staffing is seeking a highly skilled and organized Executive Virtual Assistant to support our CEO in a dynamic and innovative real estate development firm. The ideal candidate will have prior experience working as an executive assistant and possess strong English communication skills, with the ability to be the first point...
-
Executive Assistant to Senior Executives
hace 1 semana
Bogotá, Bogotá D.E., Colombia PepsiCo A tiempo completoOverviewWe are PepsiCo, a leading food and beverage company with a rich history of innovation and commitment to excellence. Our company is built on a foundation of trust, respect, and a passion for delivering exceptional results.As a Senior Executive Assistant, you will play a critical role in supporting our senior executives, providing advanced...
-
Executive Assistant
hace 7 días
Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completoJob SummaryBruntwork is seeking an exceptional Executive Assistant to join our team. As a key member of our operations team, you will provide administrative support to our executives, ensuring seamless day-to-day operations and contributing to the success of our business.Key Responsibilities Manage multiple projects simultaneously, ensuring timely completion...
-
Executive Assistant Senior
hace 4 semanas
Bogotá, Bogotá D.E., Colombia MRM COEX A tiempo completoAbout this roleThe Executive Assistant will be a key member of the MRM COEX team, providing exceptional support to the Executive Leadership Team. This role requires a collaborative, passionate, and creative individual who is committed to delivering high-quality work and supporting diversity and inclusion efforts.ResponsibilitiesProvide administrative support...
-
Executive Assistant to Senior Executives
hace 3 días
Bogotá, Bogotá D.E., Colombia PepsiCo A tiempo completoOverviewWe are PepsiCo, a leading food and beverage company with a global presence. Our company is committed to delivering high-quality products and services to our customers, and we are seeking a highly skilled and experienced Executive Assistant to support our senior executives.The ideal candidate will have a strong background in administration, excellent...
-
Executive Assistant
hace 4 semanas
Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completoJob Description: Executive AssistantJob Summary:We are seeking a highly organized and proactive Executive Assistant to join our team at Somewhere. The ideal candidate will be responsible for a range of administrative tasks and operational checks to ensure the smooth running of our European repair shop.Responsibilities:Conduct daily operational checks and...
-
Executive Virtual Assistant
hace 3 semanas
Bogotá, Bogotá D.E., Colombia Outwork Staffing A tiempo completoExecutive Virtual AssistantJoin Outwork Staffing, a dynamic and innovative real estate development firm, as we seek an Executive Virtual Assistant to support our CEO. This role requires a highly organized and proactive individual to manage email communications, calendar and appointment scheduling, data and file organization, and deliver reports and updates...
-
Executive Virtual Assistant
hace 1 semana
Bogotá, Bogotá D.E., Colombia Outwork Staffing A tiempo completoExecutive Virtual AssistantLocation: Fully Remote (Latin America)Schedule: US Time Zone (PST)Salary: $1,800 - $2,200 USD/monthA dynamic and innovative real estate development firm is seeking an Executive Virtual Assistant to support the CEO.The ideal candidate will have the ability to scale with our company, taking on broader project management and...