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LatAm Executive Assistant
hace 2 meses
Position : Executive Assistant
Working Hours : Monday to Friday, 8-5pm EST Time
Salary Range : 2,500 / Month
Holiday : TBD
About the company:
We’re a stealth-ish startup backed by a16z building a new kind of email experience powered by AI. This goes far beyond AI-generated summaries and responses in the same old Gmail UI that hasn’t changed in 20 years - we’re reimagining everything from the ground up.
Our tiny team has built products at Google and founded venture-backed startups funded by some of the best investors. We’re currently in NYC/remote but we will be focusing on more in-person coworking in NYC and SF as we grow.
About the job:
We are looking for an exceptional Executive Assistant who is highly organized, proactive, and detail-oriented to support our founding team and ensure the smooth operation of our growing startup.
Responsibilities:
- Provide high-level administrative support to the CEO/founder, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Assist with personal tasks for the CEO/founder
- Handle confidential information with discretion and professionalism.
- Prepare and edit correspondence, communications, presentations, and other documents as needed.
- Process payroll for employees and contractors.
- Track company expenses and income.
- Manage newsletter operations, lead generation for advertisers, coordinating, and scheduling of ad sponsorships.
- Conduct research, compile data, and prepare reports for consideration and presentation to the executive team.
- Assist in the planning and execution of company events, meetings, and off-sites.
- Liaise with internal and external stakeholders, acting as a point of contact for executives.
- Manage special projects and initiatives, ensuring timely and successful completion.
- Maintain an organized filing system for electronic documents.
- Perform other duties as assigned to ensure the smooth operation of the executive office.
Requirements:
- Bachelor's degree or equivalent experience in a related field.
- 2 years of experience as an Executive Assistant or in a similar role, preferably in a startup or fast-paced environment.
- Exceptional organizational and time-management skills, with a keen attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Google Workspace, and other productivity tools.
- Ability to work independently and prioritize tasks in a fast-paced, dynamic environment.
- High level of integrity and discretion in handling confidential information.
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
- Experience in Accounting.
Preferred Experience:
- Experience in Accounting, billing, or finance
- Experience supporting C-level executives in a tech startup.
- Familiarity with the NYC and SF tech ecosystems.
- Experience with project management tools and methodologies.
- Passion for AI and technology, and a desire to be part of a transformative industry.
