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Senior Executive Coordinator
hace 2 meses
*This position is remote and available to candidates across Latin America*
Welcome to LinkGraph, a leading SEO software firm and comprehensive digital agency dedicated to developing innovative products and services that enhance website performance on search engines. As a rapidly expanding organization, we serve a diverse clientele ranging from Fortune 500 companies to pioneering tech startups in Silicon Valley. We are currently seeking a skilled Executive Assistant to support our ambitious growth trajectory.
Explore our careers page for more information.
If you are intelligent, driven, and enthusiastic about contributing to a tech-focused environment, we encourage you to connect with us.
Key Responsibilities:
- Administrative Support:
- Oversee the CEO's calendar and email communications, including scheduling meetings, conference calls, and personal appointments.
- Organize comprehensive travel arrangements, itineraries, and agendas, and prepare documentation for travel-related meetings.
- Filter incoming calls, emails, and meeting requests, prioritizing action items effectively.
- Draft and refine correspondence, reports, and presentations on behalf of the CEO.
- Chief of Staff Functions:
- Serve as the main liaison between the CEO and both internal and external stakeholders.
- Develop meeting agendas and record minutes during discussions, ensuring follow-up on key takeaways and action items.
- Assist in project preparation and management, acting as a project manager when necessary.
- Conduct research and support data analysis for informed strategic decisions.
- Manage expense reports and coordinate with accounting and finance teams.
- Facilitate communication between the CEO and the executive team, ensuring timely resolution of inquiries and requests.
- Public Engagement Coordination:
- Organize podcast appearances, interviews, speaking engagements, and other public events for the CEO.
- Assist in preparing talking points, presentations, and materials for these engagements.
- Ensure consistent branding and messaging for the CEO across all platforms and events.
- Personal Assistance:
- Support with personal tasks and errands as needed.
- Handle confidential information with utmost discretion.
This role is dynamic and will require adaptability.
Qualifications:
- At least 5 years of experience in an executive support capacity; experience with C-level executives is advantageous.
- Proficient in spreadsheets and numerical data; Quickbooks experience is a plus.
- Ability to work autonomously as well as collaboratively within a team.
- Capability to follow directions, prioritize tasks, and complete assignments efficiently.
- Excellent communication skills and emotional intelligence.
- Ability to manage sensitive and confidential information with care.
- Exceptional organizational skills and attention to detail; you are the most organized individual you know.
- A proactive, go-getter mindset.
Life at LinkGraph:
At LinkGraph, we prioritize enjoying life as much as delivering exceptional services and software. Our office culture reflects our team's diverse interests through community volunteer days, socially responsible initiatives, and team outings.
We are a growing team of diverse professionals united by common goals: to be part of a cutting-edge digital marketing company, to contribute positively to the world, and to enjoy the journey. Our team culture thrives on fast-paced innovation, empowering each member to pursue ambitious projects with the support of their colleagues.
Here are our core values:
- We assume positive intent.
- We embrace a problem-solving attitude.
- We take initiative.
- We are adaptable and resilient.
- We uphold integrity.
- We foster kindness and collaboration.
We offer numerous benefits, but the most significant is the opportunity to work alongside other motivated high-achievers. We take pride in our inclusive and collaborative company culture, recognized by various industry leaders:
- Inc. 5000 List of the Fastest-Growing Companies in America
- Nevada's Top Workplaces - #1 Small Business (Under 150 Employees), Best New Ideas
- Best Start-Up Agency (U.S. Search Awards)
- Top B2B Companies (Clutch)
- Inc's On The Rise and Best Places to Work (Inc. Magazine)
- Great Place to Work Certified (Great Place to Work)
Benefits:
- Strong emphasis on charitable contributions (this is LinkGraph's core mission).
- Join a relatively new company that has experienced rapid growth, outpacing competitors over the past two years. Our focus is on assembling the best team, developing top-notch products, and creating an outstanding company.
- Paid Time Off (PTO).
Salary:
$2000-$2500