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Executive Operations Coordinator

hace 2 meses

Medellín, Antioquia, Colombia LinkGraph A tiempo completo

*This position is remote and available to candidates across Latin America*

Welcome to LinkGraph, a pioneering SEO software firm and comprehensive digital agency dedicated to creating innovative products and services that enhance website performance on search engines. As a rapidly expanding organization, we cater to a diverse clientele ranging from Fortune 500 companies to dynamic tech startups in Silicon Valley. We are currently seeking an Executive Assistant to support our growth trajectory.

We invite intelligent, driven, and tech-savvy individuals to join our team.

Key Responsibilities:

  • Administrative Support:
    • Oversee the CEO's calendar and correspondence, including scheduling meetings, conference calls, and personal commitments.
    • Organize comprehensive travel arrangements, itineraries, and agendas, and prepare documents for travel-related meetings.
    • Filter incoming communications, prioritizing action items effectively.
    • Draft and refine correspondence, reports, and presentations on behalf of the CEO.
  • Chief of Staff Functions:
    • Serve as the main liaison between the CEO and both internal and external stakeholders.
    • Develop meeting agendas and document minutes, ensuring follow-up on key decisions and action items.
    • Assist in project preparation and management, acting as a project manager when necessary.
    • Conduct research and support data analysis for informed strategic decisions.
    • Manage expense reports and liaise with accounting and finance teams.
    • Facilitate communication between the CEO and the executive team, ensuring prompt resolution of inquiries.
  • Public Relations and Engagements:
    • Coordinate podcast appearances, interviews, speaking engagements, and other public events for the CEO.
    • Assist in preparing talking points, presentations, and materials for these engagements.
    • Ensure consistent branding and messaging for the CEO across all platforms and events.
  • Personal Assistance:
    • Support with personal tasks and errands as needed.
    • Handle confidential information with utmost discretion.

This role is dynamic and requires adaptability.

Qualifications:

  • At least 5 years of experience in an executive support capacity; experience with C-level executives is advantageous.
  • Proficient in spreadsheets and numerical data; Quickbooks experience is a plus.
  • Ability to work autonomously as well as collaboratively.
  • Capable of following directions, prioritizing tasks, and completing assignments efficiently.
  • Excellent communication skills and emotional intelligence.
  • Ability to manage sensitive and confidential information discreetly.
  • Exceptional organizational skills and attention to detail.
  • A proactive and ambitious mindset.

Life at LinkGraph:

At LinkGraph, we prioritize a fulfilling work environment alongside delivering top-notch services and software. Our office culture is enriched by community volunteer initiatives, team outings, and diverse interests.

We are a diverse team united by common goals: to innovate in digital marketing, contribute positively to society, and enjoy our work. Our culture fosters fast-paced innovation, empowering each member to pursue ambitious projects with team support.

Our core values include:

  • Assuming positive intent.
  • Embracing a problem-solving attitude.
  • Taking initiative.
  • Being adaptable and resilient.
  • Upholding integrity.
  • Fostering kindness and collaboration.

We offer numerous benefits, with the most significant being the opportunity to work alongside energetic, high-achieving colleagues. We take pride in our inclusive and collaborative culture, recognized by industry leaders.

Benefits:

  • Strong emphasis on charitable contributions.
  • Join a rapidly growing company focused on building an exceptional team and products.
  • Paid time off.

Salary: $2000-$2500