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Executive Assistant

hace 2 meses

Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo
Job Title: Executive Assistant

We are seeking a highly organized and proactive Operations and Administrative Assistant to join our team at Somewhere. The ideal candidate will be responsible for a range of administrative tasks and operational checks to ensure the smooth running of our European repair shop.

Key Responsibilities:
  • Conduct daily operational checks and generate reports to ensure the shop is running efficiently.
  • Monitor shop software to ensure all tasks are being managed effectively and respond to any issues that may arise.
  • Ensure employees are using the shop software correctly and that tasks are being completed.
Administrative Duties:
  • Manage the owner's personal calendar, including booking appointments and flights.
  • Answer phone calls and manage correspondence in a professional and timely manner.
  • Monitor and respond to business reviews and messages on the shop's message board.
Shop Management:
  • Spend approximately 1 hour daily managing shop software to ensure tasks are being completed by workers.
  • Ensure the shop's tasks are completed by workers, with a focus on visual reporting.
Qualifications:
  • Experience in administrative roles or similar positions.
  • Proficiency in Microsoft Excel and familiarity with shop management software.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills in English.
  • Ability to work flexible hours, with some overlap with part-time hours.
Preferred Skills:
  • Experience in personal calendar management and appointment scheduling.
  • Ability to create systems for efficient email management and filtering.
  • Proactive approach in bringing ideas for process improvement.

We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Please submit your resume in English, otherwise, your application may not be processed.