Executive Assistant

hace 4 semanas

Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo
Job Overview

We are seeking a highly organized and detail-oriented Executive Assistant to join our team at BruntWork. As a key member of our operations team, you will be responsible for managing multiple projects simultaneously, ensuring timely completion and high-quality standards. Your exceptional communication skills and ability to adapt to a fast-paced environment will be essential in this role.

Key Responsibilities
  • Manage daily calendar management, task scheduling, and email correspondence efficiently.
  • Coordinate travel logistics and arrangements.
  • Conduct online research and compile comprehensive email summaries.
  • Attend executive meetings and ensure accurate minute-taking, note compilation, and action point tracking.
  • Prioritize tasks for various teams and provide regular updates to senior management.
  • Assist with expense reconciliation, financial tracking, and bank account oversight.
  • Manage and organize internal documents, promotional materials, and digital folder structures.
  • Act as a liaison between the executive and other departments, ensuring smooth communication and prompt resolution of requests and queries.
  • Schedule and manage social media posts and campaigns.
  • Engage in professional writing tasks, including drafting communications, reports, and marketing materials.

Requirements
  • Exceptional attention to detail and organizational capabilities.
  • Outstanding written and verbal communication proficiency.
  • A minimum of 3 years of experience in an executive assistant role.
  • Proficiency in MS Office Suite, especially Excel and Outlook.
  • Proven ability to manage a busy calendar and email correspondence efficiently.
  • Experience in scheduling social media posts and professional writing.
  • Ability to adapt and thrive in a fast-paced environment.
  • High level of professionalism and discretion in handling sensitive information.
  • Familiarity/proficiency in using AI tools such as ChatGPT.

Highly Regarded Skills and Experience
  • Prior experience or a keen interest in the financial services or wealth management industry.
  • Experience in managerial roles, particularly in operations and marketing.
  • Familiarity with advanced scheduling and project management tools.
  • Proven ability to handle sensitive and confidential information with discretion.
  • Ability to follow and create processes.
  • Remote work flexibility.
  • Professional development opportunities.
  • A supportive and collaborative work environment.


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