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Executive Assistant
hace 2 meses
{"h1": "Executive Assistant - LATAM", "p": "At Sagan, we are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. This role involves managing complex calendars, handling travel arrangements, preparing documents, and acting as the primary point of contact for internal and external communications.", "ul": [{"li": "Calendar Management: Maintain and manage the executive team's calendars, including scheduling meetings, appointments, and travel arrangements."}, {"li": "Communication Handling: Act as the primary point of contact between executives and internal/external stakeholders. Screen and prioritize emails, calls, and correspondence, drafting responses or delegating where appropriate."}, {"li": "Document Preparation: Prepare, proofread, and edit documents, presentations, and reports for executive review. Generate legal documents for signature via platforms like DocuSign and PandaDoc."}, {"li": "Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation for executives."}, {"li": "Meeting Coordination: Organize and prepare materials for executive meetings, including agendas, briefing documents, and minutes. Set up virtual meetings and troubleshoot technical issues."}, {"li": "Special Projects: Assist in the planning and execution of special projects as directed by the executive team. Conduct research and provide insights to support decision-making."}, {"li": "Vendor and Offshore Talent Management: Identify, onboard, and manage vendors and offshore talent to support business operations. Coordinate tasks and monitor performance to ensure high-quality results."}, {"li": "Event Planning: Coordinate and manage logistics for company events, executive offsites, and board meetings."}], "h2": "Qualifications", "ul": [{"li": "Experience: Minimum of 5 years of experience in an executive support role, with a proven track record of managing complex calendars and travel schedules."}, {"li": "Skills: Strong organizational and time-management skills, excellent written and verbal communication skills, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams)."}, {"li": "Attributes: High level of discretion and confidentiality, ability to anticipate needs and proactively solve problems, and strong attention to detail and accuracy."}], "h2": "Nice-to-Haves", "ul": [{"li": "A Bachelor's degree (preferred but not required)."}, {"li": "Experience managing vendors and offshore talent."}, {"li": "Willingness to work US hours and coordinate across multiple time zones."}]}
