Executive Support Coordinator

hace 3 días


Medellín, Antioquia, Colombia Rws Group A tiempo completo
About Rws Group

Rws Group is a dynamic and growing organization seeking a highly skilled Executive Support Coordinator to join our team in Medellin.

Salary Range:

The estimated salary for this role is $40,000 - $55,000 per year, depending on experience.

Job Description

This part-time position requires dedication to support daily operations from our office in Medellin. Under the direct supervision of a Finance Administration Manager, the Executive Support Coordinator will be responsible for performing a range of clerical and administrative tasks to support the efficient and effective operation of the office.

  • Coordinate efforts with support areas to ensure processes are executed according to global standards.
  • Act as the first point of contact for employees and visitors, creating a welcoming environment.
  • Accept electronic invoices from DIAN through the tax authority portal.
  • Keep track of office supplies and maintain inventory.
  • P prepares and coordinates asset shipments.
  • Support travel processing and shares local process-related information.
  • Keeps internal information updated and organizes in-person meetings and trainings.
  • Manages local correspondence related to labor matters and receives mandatory H&S visits for office inspection.

This role plays a critical part in maintaining physical documentation required by government agencies and managing office supplies. Additionally, the Executive Support Coordinator will serve as a first aider and be responsible for the use of fire extinguishers, supporting global initiatives such as Health and wellbeing/green champions activities, working on alignment of local and global health and safety policies, and software and hardware preparations for newcomers based in Medellin and nearby.

Required Skills and Qualifications

To be successful in this role, you will need:

  • Clerical experience: Prior work in an administrative setting dealing with filing, data entry, and scheduling tasks.
  • Customer Service: Experience dealing with internal customer inquiries and complaints in person and/or through digital channels.
  • Financial Tasks: Basic understanding of financial processes, including invoicing and expense management.
  • Inventory Management: Experience with tracking office supplies and reordering when necessary.
  • Organizational and time management skills; ability to prioritize.
  • Fluent communication skills of written and verbal English.
Benefits

We offer a competitive salary package and opportunities for growth and development within our organization.



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