Highly Organized Executive Support Specialist
hace 2 semanas
Highly Organized Executive Support Specialist
About the Role:Ingepsy is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the executive team. This role involves managing complex calendars, handling travel arrangements, preparing documents, and acting as the primary point of contact for internal and external communications.
Key Responsibilities:- Calendar Management: Maintain and manage the executive team's calendars, including scheduling meetings, appointments, and travel arrangements.
- Communication Handling: Act as the primary point of contact between executives and internal/external stakeholders. Screen and prioritize emails, calls, and correspondence, drafting responses or delegating where appropriate.
- Document Preparation: Prepare, proofread, and edit documents, presentations, and reports for executive review. Generate legal documents for signature via platforms like DocuSign and PandaDoc.
- Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation for executives.
- Meeting Coordination: Organize and prepare materials for executive meetings, including agendas, briefing documents, and minutes. Set up virtual meetings and troubleshoot technical issues.
- Special Projects: Assist in the planning and execution of special projects as directed by the executive team. Conduct research and provide insights to support decision-making.
- Vendor and Offshore Talent Management: Identify, onboard, and manage vendors and offshore talent to support business operations. Coordinate tasks and monitor performance to ensure high-quality results.
- Experience: Minimum of 5 years of experience in an executive support role, with a proven track record of managing complex calendars and travel schedules.
- Skills: Strong organizational and time-management skills, excellent written and verbal communication skills, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams). Competence in using project management tools and AI-driven solutions is required.
$60,000 - $80,000 per year, depending on experience.
What We Offer:A dynamic and supportive work environment, opportunities for professional growth and development, and a competitive salary and benefits package.
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