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Highly Organized Executive Support Specialist
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Company Overview
Sagan is a leading membership community that bridges the gap between global talent and US-based businesses. We connect top executives, founders, and CEOs with international candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa.
About the Role
We are seeking an experienced Executive Assistant to provide comprehensive support to our executive team. This role involves managing complex calendars, handling travel arrangements, preparing documents, and acting as the primary point of contact for internal and external communications.
Responsibilities
- Calendar Management: Maintain and manage the executive team's calendars, scheduling meetings, appointments, and travel arrangements.
- Communication Handling: Act as the primary point of contact between executives and internal/external stakeholders, screening and prioritizing emails, calls, and correspondence, drafting responses or delegating where appropriate.
- Document Preparation: Prepare, proofread, and edit documents, presentations, and reports for executive review, generating legal documents via platforms like DocuSign and PandaDoc.
- Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation for executives.
- Meeting Coordination: Organize and prepare materials for executive meetings, including agendas, briefing documents, and minutes, setting up virtual meetings and troubleshooting technical issues.
- Special Projects: Assist in the planning and execution of special projects as directed by the executive team, conducting research and providing insights to support decision-making.
- Vendor and Offshore Talent Management: Identify, onboard, and manage vendors and offshore talent to support business operations, coordinating tasks and monitoring performance to ensure high-quality results.