Administrative Coordinator for Vice President, Latin America and the Caribbean

hace 2 semanas

Bogotá, Bogotá D.E., Colombia Center for Reproductive Rights A tiempo completo

Position Title: Executive Operations Assistant to Vice President, Latin America and the Caribbean

Department: Programs, Latin America and the Caribbean

Organization Overview: The Center for Reproductive Rights is a prominent global human rights organization dedicated to safeguarding reproductive rights as fundamental human rights worldwide. With a presence in multiple countries, the Center is a non-profit entity that is reshaping laws and policies across various regions, including Africa, Asia, Europe, Latin America, and the Caribbean. Our diverse team of over 230 professionals is committed to advancing our mission through impactful litigation, legal policy initiatives, and advocacy efforts, which have contributed to our significant growth and reputation in the legal community.

Strategic Vision: The Center's Strategic Plan aims for a future where, by 2030, half of the global population will enjoy enhanced protections for reproductive rights. Our successful track record since 1992 demonstrates our ability to influence legal frameworks and advocate for comprehensive reproductive health rights, including maternal health and adolescent sexual and reproductive health.

Role Overview: The Executive Operations Assistant will provide essential administrative support to the Vice President for Latin America and the Caribbean, ensuring seamless operations. Responsibilities include managing schedules, preparing documentation, coordinating meetings, processing expense reports, and arranging travel. This role requires close collaboration with Associates and other team members to facilitate effective communication and project execution.

Key Responsibilities:

Scheduling:

  • Manage the daily activities of the Vice President, ensuring efficient calendar management and travel logistics.
  • Coordinate travel arrangements, including detailed itineraries and logistics for regional and global travel.
  • Establish and maintain scheduling processes and templates to enhance operational efficiency.

Meeting Coordination:

  • Prepare the Vice President for meetings by organizing briefing materials and coordinating with various departments.
  • Act as a liaison between the Vice President and other team members, ensuring effective communication and follow-up on action items.

Communication Management:

  • Oversee incoming communications for the Vice President, prioritizing and drafting responses as necessary.
  • Facilitate the flow of information within the team and ensure timely engagement with relevant staff.

Representation:

  • Proactively anticipate program needs and strategize solutions.
  • Represent the LAC team in various institutional and external forums.

Additional Responsibilities:

  • Assist visiting staff and coalition partners as needed.
  • Support logistics for program-related events and maintain the Global LAC SharePoint site.
  • Manage office services, including guest reception and correspondence.

Qualifications:

  • Strong commitment to the mission and values of the Center.
  • Minimum of 8 years of relevant experience in executive support, including scheduling and travel management.
  • Fluency in both Spanish and English; proficiency in additional languages is advantageous.
  • Exceptional organizational skills, attention to detail, and ability to handle confidential information.
  • Proficient in Microsoft Office Suite and adaptable to new technologies.

Core Competencies:

  • Collaborative team player with strong interpersonal skills.
  • Ability to provide and receive constructive feedback.
  • Accountable and proactive in meeting commitments.
  • Innovative thinker with a focus on excellence in a dynamic environment.

Compensation and Benefits: The Center offers a competitive salary and a comprehensive benefits package, including health insurance, flexible work arrangements, and professional development opportunities.

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