Operations Associate, Latin America, and The

hace 3 semanas

Bogota, Colombia Center for Reproductive Rights A tiempo completo

**Job Title**: Associate, Operations Latin American and the Caribbean

**Department**: Global Operations

**Center Background**: The Center for Reproductive Rights (the Center) is a global human rights organization working to ensure that reproductive rights are protected in law as fundamental human rights around the world. With offices in New York City, New York; Nairobi, Kenya; Bogota, Colombia; Geneva, Switzerland; and Washington, D.C., the Center is a non-profit, non-partisan organization changing law and policy throughout Africa, Asia, Europe, Latin America and the Caribbean, and the United States. Our 230+ diverse professionals are committed to advancing the Center's human rights mission through game-changing litigation, legal policy, and advocacy work. This has powered the Center's exceptional growth to an operating budget of over $50 million and won the respect of law firms in countries around the world, with an additional $29 million annually of donated legal services, representing the work of countless lawyers from more than 46 countries.

The Center's Strategic Plan sets a high mark for impact**: By 2030, half of the world's population will be living under stronger protections for reproductive rights than they are today.** The Center has a track record of success to back up this ambitious goal. Since our founding in 1992, the Center has transformed how reproductive rights are understood and applied by courts, governments, and human rights bodies worldwide on issues including maternal health, abortion, assisted reproduction, and adolescent sexual and reproductive health and rights (SRHR). We have won groundbreaking cases before national courts, U.N. Committees, and regional human rights bodies. Additionally, the Center has led the development of historic, proactive legislation advancing robust protections for reproductive rights and has built the legal capacity of women's rights advocates in more than 65 countries and counting.

The Operations Associate should be able to provide polite and professional assistance, be a helpful, positive presence in the workplace and be willing to meet each challenge directly and with a genuine desire to meet the needs of others.

The Operations Associate provides administrative and operative support to managers, other employees, and office visitors as needed by LAC Teams; handling various tasks ensures that all interactions between the organization and others are positive and efficient. The Operations Associate will report to Office Manager.

The position will be based in Bogotá, where our regional office is established.

**Primary Responsibilities**:
**Office Operations**
- Assisting the Office Manager with Bogota office administration and finances process.
- Serve as the IT point person for the Bogota office: communicate with the IT department and helpdesk support based in New York regarding IT issues, equipment purchases, and requests, oversee a local IT consultant, and coordinate with the IT Operations Manager in New York as needed.
- Assist to Office Manager with compliance requirements.
- Support the Office Manager in supervising administrative interns or Sena apprentices.
- Assist with organizing and maintaining the Latin-American Program SharePoint, and Bogota office site, uploading required information on time.
- Support drafting of consultant and vendor contracts as needed.
- Prepare documents, forms, and presentations as needed.
- Assist in legal requirements as needed.
- Coordinate shipments and delivery as needed (national and international).
- Reception of guests and attention to their requirements.
- Reception of the Center correspondence and delivery to the corresponding owner.
- Assist in backing up office services functions (mailroom, purchase of kitchen and office supplies, copying and distributing documents, conference room scheduling, help desk, filing, etc.)
- Supplier attendance, request for quotation, registration documents, receipt of goods or services.
- Assist in the supervision of maintenance activities.
- Translate documents Spanish-English & English - Spanish as needed.
- Support with scans, copies, and printings as needed.

**Finance**
- Receive and review invoices related to office expenses and LAC program operations.
- Preparation of Payment Request Form as needed.
- Assist with organizing/ maintaining operations and finance documents.
- Support procurement process as needed.
- Handling and custody of the petty cash and the monthly form reconciliation.
- Assist with internal and external audits.

**Facilities Management**
- Manage the office's inventory for assets.
- Purchasing office supplies, cleaning materials, and kitchen supplies.
- Organize the office storage room.
- Keep the asset and IT inventory updated in the tool designed for this process.

**Safety**
- Responsible for supporting the implementation of the Health and Safety System mandatory under the lead of the Office Manager, in compliance with Colombian laws and keepin

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