Office Manager
hace 1 día
**Office Manager**
**Location: Bogota, Colombia**
***
Are you excited by challenges? Do you enjoy working in a fast-paced, international and dynamic environment? Then now is the time to join Quorum Software, a rapidly growing company and industry leader in oil & gas transformation.
Quorum Software is the world's largest provider of digital technology focused solely on business workflows that empower the next evolution of energy. From emerging companies to supermajors, throughout every region of the globe, customers rely on Quorum's proven innovation and unmatched global expertise to streamline business operations and make data-driven decisions that optimize profitability and growth. Our industry-leading solutions are transforming energy companies across the entire value chain, helping visionary leaders evolve their organizations into modern energy companies.
**Overview**
Responsible for the general operation of our office. Duties will involve general administrative task, being the local point of contact for different teams in HQ, responsible to comply with global and local programs and policies. Support the local commercial and services teams.
**Responsibilities**
- Overseeing general office operation.
- Greeting visitors, answering incoming phone calls and delivering world-class service to our customers.
- Purchasing office supplies and equipment and maintaining proper stock levels.
- Producing reports, composing correspondence, and drafting new contracts.
- Creating presentations and other local management-level reports.
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain global and local policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment. Including inventory of assets.
- Partner with local and global finance and accounting team
- Partner with global contracts team to support the local team with required invoicing and contracts paperwork
- Manage contract and with office vendors, service providers and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hire
- Developing and implementing office policies by setting up procedures and standards to guide the operation of the office
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Establish and monitor procedures for record-keeping
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
- Participate actively in the planning and execution of company events
- Design and implement office policies and procedures
- Oversee adherence to office policies and procedures
- And other duties as assigned.
**Requirements**:
- A bachelor’s degree or equivalent.
- English level B2
- Must have exceptional attention to detail.
- Strong organizational and time management skills, and ability to prioritize
- Must be a self-starter and driven.
- Excellent communication and interpersonal skills
- Excellent organizational skills
- Office management experience.
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Fluent in English, both written and verbal
**Additional Details**
- Visa Sponsorship: Employment eligibility to work with Quorum Software in Colombia is required as the company will not pursue visa sponsorship for this position.
**_
Please Submit your CV/Resumé in English_**
**About Quorum Software
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