Events Manager

hace 7 días

Bogota, Colombia Foreign & Commonwealth Office A tiempo completo

Job Description (Roles and Responsibilities)
The British Ambassador’s Residence has an excellent team of staff responsible for the well-being and entertainment of all guests within the Residence, as well as for the Ambassador and family. The Residence hosts a busy, ever changing, and interesting programme of events. The Residence Manager is an exciting and varied position, overseeing the overall management of the Residence. This includes organising numerous high-level events, working in partnership with teams across the Embassy. Ensuring highly successful delivery, to the upmost professional standards, is a key part of the job. A high level of attention to detail is a must, as is the ability to adapt to changing circumstances and to juggle several tasks at once. Excellent organisational skills and time management will be essential as will a calm and steady approach.

As well as working directly and closely with the Ambassador and family, the Residence Manager works alongside a team of five other Residence staff, the Ambassador’s Private Office team, and wider Embassy teams. Previous staff management experience is essential. Previous experience of organising and delivering events is essential, as is an understanding of basic finance processes, including the preparation of quotations and invoicing. The Residence is both an official facility used by all parts of the British Embassy and a private home occupied by the Ambassador and his family. Discretion and an empathy will be essential behaviours.

The position is full time. Hours are varied depending on events, and can include early starts, late finishes, and, very occasionally, working during weekends and bank holidays.

Roles and responsibilities:
**Event Management and Organisation (70%)**
- Liaising with the Ambassador/Private Office and other Embassy departments on event scheduling.
- Working with different Embassy team leads to organise events held at the Residence
- Provide and finalising quotations for events, through to final invoicing afterwards.
- Work with the Residence staff and others on all necessary arrangements for events, including agreeing room layouts, audio/visual equipment requirements, table arrangements, working with the Chef on menus, the Butler on beverages and additional staffing requirements, the purchasing of flowers and flower arrangements for tables and open spaces and so on.
- Liaising with Security teams on guest lists and additional requirements/arrangements for visiting VIP’s (car entry, bodyguard arrangements etc).
- Working with the Chef and Butler to ensure food and beverage stocks are sustainably sourced wherever possible, well managed to reduce wastage, and that new seasonal ingredients are sourced locally.
- Liaising with the Community Liaison Officer to arrange events at the Residence for diplomatic families. This includes coffee mornings, evening receptions, children’s activities, and management of the monthly ‘Picnic Sundays’ held in the Residence gardens.
- To organise the Residence diary and staff, including alternating staff hours around events and sourcing of additional staff as and when required.

**Staff Management (20%)**
- Establish and maintain good working relationships with the Residence staff.
- Oversee a working environment that is welcoming, kind, productive flexible and fun.
- Ensure excellent communication among the team, including through frequent meetings.
- Provide/oversee additional training as and when required.
- Complete staff appraisals, providing feedback and support.
- Ensure there are sufficient staff for all events, i.e. support waiters, kitchen hands, movers for furniture arrangements etc.
- Organise staff leave plans, with careful consideration not to interrupt Ambassador/family plans or events.

**Overall Residence Management (10%)**
- Ensure the Residence is run smoothly, and with little interruption the Ambassador, family and visiting guests.
- Ensure the Residence is always ‘guest ready’, and that any maintenance requirements are promptly communicated to the Corporate Services team, with required maintenance/work taking place around events.

Essential qualifications, skills and experience
- Fluent Spanish and C1 minimum English language
- Previous staff management experience
- Previous event management experience
- Work experience in similar, discreet and high-standard environments (whether for an individual, hotel or other similar establishment).
- Ability to prioritize tasks and activities. Excellent time management.
- Excellent customer service and highest possible attention to detail.
- Teamwork
- Ability to work well under pressure and to take regular changes in your stride.
- Availability to work flexible hours when required, and at times at short notice. The position, at times, requires weekend/bank holiday work.
- Proactivity
- Kindness

Desirable qualifications, skills and experience
- Knowledge in etiquette and protocol
- Previous experience with other inte

  • Events Manager Mexico

    hace 7 meses

    Bogota, Colombia Netflix A tiempo completo

    Bogota, Colombia- Publicity- The Opportunity Netflix is one of the world's leading entertainment services with over 247 million paid memberships in over 190 countries enjoying TV series, films, and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their...

  • Strategic Partnership Manager

    hace 7 meses

    Bogota, Colombia Strategic Partnership Manager A tiempo completo

    Duties and Responsibilities: 1. Develop a structured, step-by-step method to connect and manage relationships with partners. 3. Find research partners and get them interested in working with us by identifying key people involved. 4. Work with higher-level management and sales/marketing teams to ensure our goals match with new and existing partners. 5....

  • Google Tag Manager

    hace 7 meses

    Bogota, Colombia Aviaras A tiempo completo

    As a Google Tag Manager Specialist at Botnet, you will be responsible for setting up and managing our Google Tag Manager and attribution systems. You will work closely with our development team to establish events and data streams and ensure that we are optimizing our data collection and analysis efforts. **Responsibilities** - Technical Implementation_ -...

  • Community Manager Bilingüe

    hace 7 meses

    Bogota, Colombia Partner In Publishing A tiempo completo

    INTERESADOS ESCRIBIRME POR FAVOR AL SIGUIENTE NÚMERO DE WHATSAPP: 3506637997 Me encuentro en búsqueda URGENTE de un CONTENT MANAGER/COMMUNITY MANAGER BILINGÜE CON ENFOQUE EN REDES SOCIALES (B2-C1+) que quiera trabajar en la ciudad de BOGOTÁ DE MANERA 100% REMOTA CON IMPORTANTE EMPRESA EN U.S.A (EST TIME). EL PAGO ES EN DÓLARES. DISPONIBILIDAD DE LUNES...

  • Property Marketing Manager

    hace 7 meses

    Bogota, Colombia Sagan A tiempo completo

    **Job Position: Property Marketing Manager - Latam** **Location**: Remote (PST Timezone) **Working Schedule**: Monday-Friday, 09:00 AM to 05:00 PM PST **About Us**: Our Company is an entrepreneurial, growth-oriented company focused on the creation and preservation of wealth through targeted investments in commercial real estate in the Western United...

  • F&b Manager

    hace 15 horas

    Bogota, Colombia Selina A tiempo completo

    **Who we are** Our Mission is to inspire authentic and meaningful connections. Selina was born out of a desire to celebrate the nomadic lifestyle: to experience our planet’s most beautiful places, to build community, to engage with locals and fellow travellers to work and enjoy new adventures. **What the role is** The F&B Manager is in charge of the...

  • Associate Marketing Manager

    hace 7 días

    Bogota, Colombia GoDaddy A tiempo completo

    **Location Details**: At GoDaddy the future of work looks different for each team. Some teams work in the office full-events or offsites. Your hiring manager can share more about this role’s hybrid or remote time, others have a hybrid arrangement (they work remotely some days and in the office some days) and some work entirely remotely. This is a hybrid...

  • Office Manager

    hace 7 meses

    Bogota, Colombia Ultragenyx Pharmaceutical A tiempo completo

    **Why Join Us?** - Be a hero for our rare disease patients_ Our commitment and care for patients extends to our people, so culture is an essential cornerstone for Ultragenyx. We remain continuously focused on creating a supportive and inclusive environment of profound learning and growth - so employees can thrive in all areas of their lives, in and outside...

  • Colombia Business Development Manager-openbots

    hace 1 semana

    Bogota, Colombia Openbots A tiempo completo

    **Background of OpenBots** **Business Development Manager** **The Business Development Manager will be confident and effective in executing the following lead generation activities on a weekly basis**: - Outbound sales activities to prospective clients to increase both OpenBots brand awareness and prospect engagement in order to set new sales meetings -...

  • Colombia Business Development Manager- Accelirate

    hace 7 días

    Bogota, Colombia Accelirate A tiempo completo

    **Business Development Manager** **The Business Development Manager will be confident and effective in executing the following lead generation activities on a weekly basis**: - Outbound sales activities to prospective clients to increase both Accelirate brand awareness and prospect engagement in order to set new sales meetings - Industry and/or Accelirate...

  • Account Manager Services Provider

    hace 7 días

    Bogota, Colombia TD SYNNEX A tiempo completo

    Responsible for selling the company's products or services, developing new accounts and/or expanding existing accounts. Match Sales Account Manager - Multi-Channel positions (S691-S695) ONLY if the incumbent sells in multiple channels and one channel cannot be identified as predominant. If unable to distinguish between levels or only one level of account...

  • Communications Manager

    hace 1 semana

    Bogota, Colombia Canonical - Jobs A tiempo completo

    Canonical is looking for a Communications Manager, who orchestrate the growing awareness of Canonical and its products among its core audiences: technology enthusiasts, software professionals, enterprise decision makers. This is unique opportunity to join a brand known as one of the leaders in open-source and cloud native. This role will involve close...

  • Sr. Manager, Sales

    hace 7 meses

    Bogota, Colombia Epson America, Inc A tiempo completo

    **Long Description**: **Principal Accountabilities** - In addition to Epson's policies and procedures, principle accountabilities include, but are not limited to_ - Maintain an appropriate presence of the brand in the assigned accounts / customers. - Create profitable deals following the Organizations policies. 3. Desing and execute sales plan strategies -...

  • Customer Engament Manager

    hace 7 días

    Bogota, Colombia ABBVIE A tiempo completo

    **Responsabilities**: - Responsible for involving a varied range of tasks and obligations, from planning and overseeing vendors and supplier for effective execution of the event logistics (for example, venue, catering, travel agency) - Produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets and...

  • Account Manager

    hace 7 meses

    Bogota, Colombia TD SYNNEX A tiempo completo

    El **Account Manage** rgarantiza resultados que se ajusten a los objetivos estratégicos y a las metas financieras de la organización, de acuerdo con las metas establecidas entre el fabricante y TD SYNNEX. Favorece la construcción de relaciones a largo plazo con fabricantes, con el propósito de contribuir con el posicionamiento en el mercado...

  • Field Marketing Manager, Americas

    hace 7 días

    Bogota, Colombia Telesign A tiempo completo

    Location: Bogota, Colombia Field Marketing Manager, Americas If you are looking for an exceptional opportunity to drive impact in a fast-paced, results driven, and collaborative environment, this role is for you! The Americas Field Marketing Manager is responsible for executing a diverse mix of strategic marketing programs aligned to company growth...

  • Account Manager

    hace 11 horas

    Bogota, Colombia TD SYNNEX A tiempo completo

    El **Account Manage** rgarantiza resultados que se ajusten a los objetivos estratégicos y a las metas financieras de la organización, de acuerdo con las metas establecidas entre el fabricante y TD SYNNEX.Favorece la construcción de relaciones a largo plazo con fabricantes, con el propósito de contribuir con el posicionamiento en el mercado objetivo.Será...

  • Junior Events and Procurement

    hace 7 meses

    Bogota, Colombia Expertise France A tiempo completo

    Expertise France is the public agency of French international technical cooperation. The agency operates around four priorities: - democratic, economic and financial governance; - security and stability of countries in crisis/post-crisis situations; - sustainable development; - strengthening health systems, social protection and employment. In these areas,...

  • F&b Venue Manager

    hace 8 meses

    Bogota, Colombia Selina A tiempo completo

    **Who we are** Selina’s mission is to build a global movement where people live, travel, work and explore unique local experiences while forging meaningful connections. Built with the digital nomad in mind, Selina is disrupting the hospitality industry with a design, tech and socially-centric approach to boutique hotel and co-working developments that...

  • Project Manager

    hace 7 meses

    Bogota, Colombia Nurture DigitalEverpost A tiempo completo

    Nurture Digital / Everpost, a commercial production company featured in the New York Times, Wall Street Journal, Adweek, and AdAge, is looking for a Project Manager who can work remotely (home-based) and help oversee the development and production of our online video and broadcast commercial campaigns. We are seeking a Project Manager interested in film...