Sr Office Coordinator

hace 7 meses

Bogota, Colombia J.S. Held A tiempo completo

**Are** **you** **looking** **to** **join** **an** **organization** **that** **is** **growing** **and** **dynamic?** **What about a** **high-energy, collaborative environment that rewards **hard work**?**

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.

The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

The Team and Job Summary

We are seeking an Office Coordinator to join our Bogotá Colombia office team. This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the J.S. Held Colombia team, whose responsibilities extend beyond those of traditional Administrative Assistants. The ideal person for this role will need to not only have a strong grasp of the administration of the office (supplies and vendors’ management, invoicing support, document management etc.), but also be flexible and a strategic thinker able to take on a variety of tasks.

Job Responsibilities
- ** Administration of the **O**ffice**

Includes but not limited to - mail distribution, office supplies, vendor management, marketing prints, client and employee visits/access, IT inventory, etc.
- **Support in **I**nvoicing** and A**dministration of **C**ontracts**

Includes but not limited to - follow-up of A/R, time-keeping processes, coordination with all relevant parties for preparation of client documents (RFI, admin certificates, etc.), assist Project related Teams with collections of Client payments, payments for all office related functions (Electric, internet, cleaning services, cell phones, office supplies, etc.), understands Colombia basic fiscal information and processes.
- **Support in **E**xpenses **R**eports and **T**ravel **Management**

Includes but not limited to - assist AP Manager in implementing credit card and Travel & Expense Policies, managing “Puntos Colombia” (Bancolombia credit card loyalty points), detailed coordination of all aspects of JSH executive visits, main POC for travel agency
- **D**ocument **C**ontrol**

Includes but not limited to - upload documents, support in Excel, Word files, OCR documents, preparations of annexes, etc., support in reviewing documents to project employees: review of invoices, timesheets, etc., support in preparing presentations for clients, processing and filing of business documents, Operational support for HSE requirements, coordinating and record keeping of mandatory medical exams, etc.
- **A**ssistance** to employees**

Includes but not limited to - new hires on-boarding, remote-based employees, etc., set-up welcome meetings with new staff members, add to relevant office groups, guiding employees to existing internal policies, guidelines, benefits, departments, training, compliance, JSH Intranet, where/who to contact, etc.
- **Health & Safety**

Includes but not limited to - work with HR to communicate with all Colombia employees, possible travel to Medellin, 1 week per month to support Health & Safety Initiatives

Includes but not limited to - supporting the entire company for various asks (project set-up, direct to internal departments, etc.)**, **collaborate with the Corporate Support team.
- **Supports Colombia Country Manager**
- **Liaison with JSH offices**: Medellín office, regional offices, international offices

Required Qualifications
- College Degree preferred.
- 5+ years’ experience in office administration or other related fields
- Microsoft Office required. Must be Excel proficient with the ability to embrace new technology.
- Being bilingual is a must, Spanish/English (excellent English-speaking skills a must)
- In-Office Position - Monday through Friday, 8:30 am - 5:30 pm
- Proper knowledge of hiring regulations and new hire compliance
- Sense of Urgency
- Confidentiality with Business and Employee information
- Willingness to Learn
- Critical Thinking skills
- Ability to prioritize and multitask.
- Excellent written and verbal communication skills
- Strong attention to detail
- Follow through until completion of all tasks.
- Strong organizational skills
- Demonstrable job stability

Physical and Mental Job Qualifications
- Prolonged periods of sitting at a desk and working on a computer.

Some of the Benefits We Have Include

J.S. Held understands all of our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.
- Our flexible work environment allows employees to work remotely when needed
- Generous Annual Leave Policy
- Comprehensive Medical Insuran

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