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Specialist, Business Conduct
hace 1 mes
Position Overview:
Chemonics International Colombia S.A.S is a subsidiary of Chemonics International Inc. (Parent Company or Corporate Office) a global company headquartered in Washington DC, USA. Chemonics International Colombia S.A.S is registered as a commercial company and incorporated under the laws of the Republic of Colombia for the purposes of establishing a Regional Office. The purpose of the Colombia Regional Office is to provide specialized professional services to the Corporate Office as well as external clients.
Chemonics International Colombia S.A.S. is recruiting a Business Conduct Specialist to provide services to Clients to promote responsible business practices. The Specialist will provide services such as responding to business conduct questions and concerns raised by Client’s employees; provide guidance and training on ethical matters to prevent misconduct; provide advice to the Client to ensure that company activities are conducted in accordance with applicable laws and regulations; and lead misconduct investigations and liaise with oversight bodies. The Specialist will work with their Client Point of Contact to support all aspects of the Client’s business conduct program. As part of the services, the Specialist plays a major role in conducting Client’s investigations to include issue intake, review, corrective measures, resolution, and complying with reporting requirements.
Principal duties and responsibilities:
Conducts Business Integrity Analysis
- Analyzes business integrity issues and advises Client on appropriate and practical options to address technical, managerial, and operational challenges by systematically gathering data, breaking down components for analysis, and identifying the key issues in a complex problem with minimal input from colleagues.
- Analyzes and reports on trends in business ethics, government contracts, and the regulatory environment.
Conducts Issue Investigation and Resolution
- Researches and interprets laws and regulations to provide guidance to Client on procurement, contract and financial management, new business, and personnel issues, including:
- Leads issue intake, review, and resolution for Client employee misconduct related to allegations of fraud, waste, or abuse in a fair and impartial manner.
- Determines the full scope of the allegation and specific issues that need to be reviewed and investigated.
- Prepares interview questions and may lead conducting interviews with reporters, witnesses, and implicated staff.
- Determines and oversees internal review steps.
- Oversees thorough investigation to help determine the outcome of the case.
- Determines if there are any projects or corporate corrective actions from the Client, and if root cause analysis needs to be conducted.
- Follows Client’s reporting requirements and submits, if applicable, disclosure to appropriate fraud units.
Reporting, Communication, Collaboration, and Risk Mitigation
- Assists in report preparation for Client’s executives, Board of Directors, and other audiences on the content and operation of the business conduct program.
- Collaborates with Client teams to identify and assess ethics and compliance risks and implement measures to address them.
- Manages and promotes use of the business conduct helpline, email address, and other means of contact with the Client’s Office of Business Conduct (OBC).
- Manages the different tools and databases of the Client to ensure proper case management (i.e., OBC SharePoint).
- Communicates information in a way that demonstrates full understanding of the mandate of the Client’s department. Speaks and writes knowledgeably concerning business ethics and compliance.
Supports Policy Development and Compliance
- Assists the Client in drafting and/or refining company policies, standards, and related websites to facilitate compliance.
- Assists in the development of program tools and procedures, templates, forms, and manuals when required, and ensures compliance with overall corporate policies and standard procedures.
- Serves as liaison for Client’s Quality Management System.
- Builds rapport with staff to increase adherence with Client’s standards of business conduct and encourages feedback for potential improvements.
Facilitates Training and Awareness Programs
- Creates and delivers training and communications to enhance understanding of Client’s standards of business conduct, raise awareness of potential business integrity issues, and reinforce expectations.
- Supports development and implementation of annual online business conduct training, including content development, data management and reporting, global rollout, and vendor interface.
- Develops guidelines and training materials to help Client’s staff achieve growth targets honestly and responsibly.
- Assists with planning and facilitation of annual events and initiatives.
Provides Departmental and Operational Support
- Provides organizational, planning, and management support to the Client’s department.
- Performs day-to-day activities consistent with understanding Client’s basic requirements, operating policies and procedures, tools, and quality standards.
- Demonstrates technical competence in work products; reviews and provides comment on work products; and provides input to procedures, processes, reports, and other documents.
- Promotes a work environment that emphasizes teamwork, respect for differences, and accepting and giving constructive feedback.
- Communicates effectively, listening carefully to the needs of others and working to fulfill requests in a timely and professional manner.
- Models leadership, versatility, and integrity in all functions.
- Performs other duties and responsibilities as required by the immediate supervisor, which might include administrative, management, and technical tasks, as well as working on task forces.
Advances Professional and Technical Development
- Expands knowledge in primary discipline, demonstrates understanding of the interdisciplinary nature of international development, and begins applying understanding to problem solving, program development, and strategy and programming decisions.
- Maintains and expands professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies and Client’s practice networks.
- Actively participates in new business activities, including proposal teams.
- Seeks out professional development opportunities for themself.
Required qualifications:
- Bachelor’s degree in law, business administration, social sciences—or equivalent experience—required.
- Minimum 3 years of administrative and/or technically relevant work experience.
- English language fluency in oral and written communication required.
- Ability to operate at intermediate levels of authority and manage activities, budgets, and resources to produce and take responsibility for results.
- Demonstrated ability to communicate clearly and concisely, both orally and in writing, and lead presentations, training courses, and effective meetings with multi-cultural audiences.
- Strong listening, analytical, attention to detail, and decision-making skills.
- Demonstrated leadership, integrity, independent thinking, judgment, and respect for others.
- Ability to work both independently and as part of a team.
- Strong knowledge of Microsoft Office applications.
Preferred Qualifications:
- Additional language proficiency strongly preferred.
- Demonstrated ability to conduct investigations preferred.
- Knowledge of adult learning principles and/or communications experience preferred.
- Understanding of U.S. government contracting regulations preferred.
Work Conditions:
- This position is primarily remote, with occasional meetings at physical offices if needed. The employee is expected to work during Colombian business hours (8:00 am to 5:00 pm) with some flexibility. Chemonics will provide the necessary equipment for remote work, including a laptop and an internet allowance. Additionally, we comply with Colombian occupational health and safety regulations for teleworkers, and a formal telework agreement will be included as part of the employment contract, per Colombian law.
- Ability to travel within Colombia and overseas.
Apply by 11:59PM EST on December 6th, 2024. No telephone inquiries, please. Finalists will be contacted.
Equal Employment Opportunity
Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)
