Travel Management

hace 3 meses

Bogotá, Colombia Amadeus A tiempo completo

Job Title

Travel Management & Expense Analyst

Travel Management & Expense Analyst

External Job Title: Travel Management & Expense Analyst

Position Type: Permanent

Location: Bogota, Colombia, CO

Job ID:

Job Family: Accounting & Financial Reporting

Where to fly, when to fly, what to fly...

The art of Network Planning and Scheduling is at the heart of Airlines. It defines what an Airline intends to fly for a specific future period including routes, timing, aircraft assignments, and rotations. At the same time, it must satisfy operations constraints (crew, aircraft maintenance, airport curfew, passenger types (business, leisure, booking habits), and factor uncertain future environment (competition, pandemic evolution). At Amadeus, we want to reinvent the future of Network Planning with "SkySuite"; the next-generation optimization, simulation, and data analytics solutions to help airlines improve their efficiency and profitability.

About your Business Area/Department:

The Financial Service Center in Bogota oversees all legal entities in the Americas, offering a complete range of financial services across the region.

Summary of the role:

Are you the next Travel Management & Expense Analyst we are looking for?

· You will support the Travel Management Team for the Americas, auditing, reviewing Expense Reports, and collaborating in the employee’s reimbursement process.

· You will prepare and analyze trends, to determine best practices and Travel Policy Alignment with world Business Travel.

· You will support Business Travelers.

In this role you’ll:

· Review and Audit Expense Reports, through our system tools Cytric and Argo.

· Develop reports on expenditure to look for cost efficiencies.

· Propose new savings.

· Support business travelers.

Common accountabilities:

· Works autonomously within defined processes and procedures or methodologies, takes standard decisions, and may support the development of solutions to complex problems of a recurring nature.

· Receives instruction, guidance, and direction from senior-level or managers, with regular monitoring of the status of the assignments.

· May have specialized formal education or equivalent work experience and has the required technical and functional skills and basic knowledge of the business.

· Capitalizes on functional and technical knowledge to lead the activity and perform at the highest level.

· Contributes to building a healthy and collaborative environment, leading by example

Specific accountabilities:

· Expense report management:

o Reception and checking of Travel Expense related documents and invoices ensuring compliance of the Travel and Expense policy.

o Perform data entry posting required data from manual travel-related documents and other accounting transactional information into the system, in accordance with accounting policies and procedures when these documents are not posted by the area user through the travel tool.

o Ensure that any regional or local legislative analysis is completed, and timely Payment reconciliation is made.

· Payments & Reconciliation:

o Setting of payment proposals according to the corporate payment calendar.

o Verify payments are received and applied to verify employees receive and apply payments from Amadeus in a timely manner.

o Research payments, identify monthly accruals for booking expenses.

· Support & Queries:

o Support and provide training and guidance to travelers (internal customers) when requested or needed as 1st level of support.

o Escalate accounting transaction matters as appropriate responsible of informing Corporate Travel responsible of issues to be managed by the 2nd level of support and follow up of mentioned issues.

· Reporting:

o Travel-related P&L impact analysis conclusions, and reporting.

o Analyze and provide data to support the ongoing requirements of internal and external audits and other Amadeus teams (i e different programs and projects impacting these companies).

· Travel policy and system maintenance:

o Maintain and update user guides and all travel-related documentation.

o Review travel processes to propose continuous improvements to the Process Team Lead, the FSC Quality Assurance manager, and the GPOs, and participate in the deployment or enhancement of systems and tools, the implementation of new procedures, and improvement and review of those already in use

About the ideal candidate:

· Education: Bachelor´s degree in Business/Economics/Accounting/ Finance or equivalent.

· Relevant Work Experience: 2-4 years in finance/accounting departments.

· Skills: Prior experience in SAP is desirable (preferably S4 Hana).

· Proficiency in English. Additional language is a plus.

· Basic knowledge of finance and accounting principles.

· Basic knowledge of the company and travel industry is an advantage.

· Experience in Shared Services is preferable.

· Communication skills for issue resolution.

· Knowledge, Skills, and Abilities:

o Ability to communicate effectively, both verbally and in writing.

o Strong organizational skills with high attention to detail.

o Ability to analyze objectives, considering options and plans.

What we can offer you:

· Get rewarded with competitive remuneration, individual and company annual bonus, vacation and holiday paid time off, health insurance, and other competitive benefits.

· Hybrid working model.

· Professional development to broaden your knowledge and enhance your skills with on-line learning hubs packed with technical and soft skills training that allow you to develop and grow.

· Enter a diverse and inclusive workplace, join one of the world’s top travel technology companies and take on a role that impacts millions of travelers around the globe.

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