Travel and Administrative Coordinator
hace 2 meses
About Bizagi
Bizagi is a rapidly growing global software company, originally founded in LATAM, with a significant presence in EMEA and expanding in NAM. Our mission is to enhance Business Agility, providing top-notch process automation solutions that empower large organizations to adapt swiftly to market changes.
Work Environment
At Bizagi, we foster an ambitious and innovative culture, offering opportunities for professional growth. Our diverse global team collaborates to make a meaningful impact, while we prioritize a fun and engaging workplace. We celebrate creativity and new ideas, ensuring every employee feels valued and respected.
Our Values
We believe in maintaining a healthy work-life balance, embracing flexibility in our daily operations. Our core values include innovation, collaboration, and accountability, focusing on outcomes rather than hours spent in the office.
Role Overview
We are in search of exceptional talent to support Bizagi's expansion across Latam. The primary objective of this position is to manage the administrative functions of the department, adhering to established protocols and preparing necessary documentation to ensure efficient operations.
Key Responsibilities
- Assist with all tasks related to Travel & Expenses.
- Demonstrate eagerness to learn about travel management.
- Review, analyze, and process Expense Reports in Workday.
- Monitor and update airline loyalty programs, hotel agreements, and manage unused air tickets.
- Provide support to the FinOps Department, assisting with procurement projects, treasury tasks, invoicing, insurance, and RFPs as needed.
- Handle administrative operations and maintenance tasks as required.
- Participate in negotiations with suppliers for office maintenance services.
- Oversee maintenance and repair tasks for Bizagi offices.
- Coordinate the sending and receiving of company correspondence and assets, along with other errands as necessary.
Required Skills
- Strong teamwork capabilities.
- Excellent analytical skills.
- Detail-oriented approach.
- Proactive mindset.
- Creative problem-solving abilities.
- Ability to work under pressure.
- Advanced proficiency in Excel.
- Exceptional customer service skills.
- High-level drafting and office software skills.
- Integrity and professionalism.
- Strong management, planning, and organizational skills.
- Focus on problem resolution.
Qualifications
A Bachelor's degree in Business Management, Finance, Industrial Engineering, or a related field is required.
Experience
A minimum of 1 year of experience in administrative roles, preferably related to travel reservations.
Language Proficiency
Advanced level of English is required.
Benefits
We offer a competitive salary package, comprehensive benefits, bonus and incentive compensation programs, and stock options.
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