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Travel and Administrative Coordinator
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About Bizagi
Bizagi is a rapidly growing global software company, recognized for its innovative approach in the cloud automation sector. We are committed to fostering a diverse and inclusive environment, where our team members can thrive and contribute to our vision of enabling organizations to adapt swiftly through process automation.
Role Overview
We are in search of a talented individual to join our team as a Travel and Administrative Analyst. This position plays a crucial role in managing the administrative functions of our travel operations, ensuring compliance with established procedures and delivering timely results to support our financial operations.
Key Responsibilities
- Assist with all aspects of the Travel & Expenses function.
- Demonstrate a willingness to learn and engage with travel-related topics.
- Review, analyze, and process Expense Reports within Workday.
- Monitor and update airline loyalty programs, hotel agreements, and manage unused air tickets.
- Provide support to the Finance Operations Department, including procurement projects, treasury assistance, invoicing, insurance, and RFP tasks as needed.
- Assist with administrative and operational tasks as required.
- Participate in negotiations with suppliers for office maintenance services.
- Oversee maintenance and repair tasks for Bizagi offices.
- Coordinate the sending and receiving of company correspondence and assets, along with other errands as necessary.
Required Skills
- Strong teamwork capabilities.
- Excellent analytical skills.
- Detail-oriented approach.
- Proactive mindset.
- Creative problem-solving abilities.
- Ability to work effectively under pressure.
- Advanced proficiency in Excel.
- Exceptional customer service skills.
- High-level drafting and office skills.
- Integrity and professionalism.
- Strong management, planning, and organizational skills.
- Focus on problem resolution.
Qualifications
A Bachelor's degree in Business Management, Finance, Industrial Engineering, or a related field is required.
Experience
A minimum of 1 year of experience in administrative roles, preferably in travel-related functions.
Language Proficiency
Advanced English language skills are essential.
Benefits
We offer a competitive salary package, comprehensive benefits, bonus and incentive compensation programs, and stock options.
