Bilingual Administrative Assistant

hace 4 días

Medellín, Antioquia, Colombia The Alvi Group A tiempo completo

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and personal support. The ideal candidate must be fully bilingual (Spanish-English) and capable of handling multiple tasks with excellent attention to detail

KEY RESPONSIBILITIES

  • Administrative Management:
  • Coordinate and manage appointment and meeting schedules
  • Organize business and personal travel (bookings, itineraries, documentation)
  • Handle correspondence in Spanish and English (emails, calls, letters)
  • Prepare and review documents, presentations, and reports
  • Manage physical and digital filing of important documents

Personal Support:

  • Coordinate domestic services and maintenance
  • Manage medical and personal appointments
  • Organize social and family events
  • Make purchases and run personal errands when necessary
  • Act as liaison with service providers
  • Communication and Translation:
  • Serve as interpreter in meetings and calls when required
  • Translate official documents and correspondence
  • Attend to visitors and clients in both languages
  • Coordinate with international teams

ESSENTIAL REQUIREMENTS

  • Education and Experience:
  • Bachelor's degree in Administration, Communications, or related field
  • Minimum 2 years of experience as an executive or personal assistant
  • Demonstrable experience in corporate environment

Technical Skills:

  • Advanced proficiency in English and Spanish (oral and written)
  • Expert knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Familiarity with project management tools (Trello, Asana, etc.)
  • Basic skills in social media and digital marketing

Personal Skills:

  • Excellent communication and interpersonal skills
  • Ability to work under pressure and handle multiple tasks
  • Absolute discretion and confidential information management
  • Proactivity and ability to anticipate needs
  • Schedule flexibility according to position requirements

Job Type: Full-time

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