Executive Assistant

hace 1 semana

Medellín, Antioquia, Colombia Intelcia Sabaneta Antioquia A tiempo completo

Executive Assistant to the CEO

Location: Sabaneta, Antioquia (On-site) - Mall Mayorca

Language Requirement: English C1

Company: Blackstone Medical Services

About Blackstone Medical Services

Blackstone Medical Services is a leading provider of innovative diagnostic and healthcare solutions, committed to delivering excellence in patient care. We are expanding our operational leadership team in Colombia and are seeking a highly organized, proactive, and reliable Executive Assistant to support our CEO.

Position Summary

The Executive Assistant to the CEO provides high-level administrative, strategic, and operational support to ensure the CEO's office functions efficiently. This role requires exceptional communication skills in English, excellent judgment, and the ability to manage a wide range of tasks in a fast-paced, dynamic environment.

Key ResponsibilitiesExecutive Support

  • Manage the CEO's calendar, appointments, travel arrangements, and daily schedule.
  • Serve as the primary point of contact between the CEO and internal/external stakeholders.
  • Prepare, proofread, and manage correspondence, presentations, and executive-level reports in English.
  • Handle confidential information with discretion and maintain high professional standards.

Operational & Administrative Tasks

  • Coordinate and organize meetings, including agendas, minutes, and follow-ups.
  • Support the CEO with project tracking, task prioritization, and deadline management.
  • Assist with research, data collection, and preparation of documents for decision-making.
  • Maintain organized electronic and physical filing systems.

Communication & Relationship Management

  • Facilitate effective communication and collaboration across departments.
  • Represent the CEO with professionalism in internal and external interactions.

Administrative Coordination

  • Oversee office logistics, purchasing, and general administrative operations as needed.
  • Support the coordination of corporate events, visits, and executive travel.

QualificationsRequired

  • English level C1 (spoken and written).
  • Proven experience as an Executive Assistant, Administrative Manager, or similar role.
  • Excellent organizational and time-management skills.
  • Strong interpersonal communication and problem-solving abilities.
  • Proficiency with Microsoft Office (Excel, Word, PowerPoint), Google Workspace, and digital communication tools.
  • Ability to multitask, prioritize, and work under pressure.

Preferred

  • Experience working with U.S.-based teams or in the healthcare/medical services sector.
  • Bachelor's degree in Business Administration, Communications, or related field.
  • Knowledge of project management tools is a plus.

Competencies

  • High level of professionalism, discretion, and integrity.
  • Proactive, resourceful, and solution-oriented mindset.
  • Strong attention to detail.
  • Ability to anticipate needs and act independently.
  • Excellent writing and communication skills in English.

Tipo de puesto: Tiempo completo, Indefinido

Pregunta(s) de postulación:

  • Do you understand this vacancy is onsite, and the pay under contrato indefinido is max $4,800,000 COP monthly?

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