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Administrative Assistant
hace 2 semanas
En
dentsu
estamos en búsqueda de un
Administrative Assistant
en Medellín
Técnico en Administración, Talento Humano, Secretariado y/o afines, con más de 1 año de experiencia laboral en funciones relacionadas con el cargo, con conocimientos de Excel básico, herramientas ofimáticas y manejo de correo electrónico. Preferiblemente con inglés básico.
Debes tener habilidades como: Servicio al cliente, comunicación verbal y escrita, buena presentación personal, atención al detalle, proactividad, capacidad de priorizar actividades y gestión del tiempo.
Serás el/la responsable de:
-Gestionar, coordinar y preparar los requerimientos de viajes corporativos como tiquetes, reservas de hoteles y traslados terrestres de los ejecutivos y demás empleados de la organización
-Recolectar y enviar documentación para elaboración de contratos con clientes y licitaciones con los mismos
-Revisar y direccionar las facturas a los diferentes procesos para su aprobación
-Gestionar las llamadas telefónicas, correos electrónicos y correspondencia interna y externa
-Solicitar cotizaciones y coordinación de propuestas con los proveedores
-Archivar y organizar documentos, tanto físicos como digitales, incluyendo correos electrónicos, recibos, facturas, reportes y otros documentos administrativos
-Gestionar el calendario para reservar las salas de las oficinas y coordinar el buen uso de estas.
-Coordinar las atenciones a clientes y empleados en las reuniones programadas
-Programar los mantenimientos correctivos y preventivos de los equipos e instalaciones
-Coordinar y controlar los pedidos de insumos de aseo, cafetería y papelería
-Controlar el ingreso de visitantes y domiciliarios autorizando su correspondiente acceso a la oficina