Real Estate Operations Coordinator

hace 1 semana

Bogotá, Bogotá D.E., Colombia Sagan A tiempo completo
Job Title: Real Estate Executive Assistant

We are seeking a highly skilled and proactive Real Estate Executive Assistant to support our operations at Sagan. This role will primarily focus on maintaining efficient back-office functions essential to our real estate investment/agency operations.

Key Responsibilities:
  • CRM Management: Ensure our CRM system is updated and organized with accurate data.
  • KPIs & Reports: Regularly update and analyze Key Performance Indicators (KPIs) and prepare detailed reports for management review.
  • Communication Coordination: Manage communication channels including emails, Slack, and our phone system to ensure efficient and timely responses.
  • List Building & Skip Tracing: Assist in building and maintaining contact lists, and perform skip tracing activities as needed.
  • Miscellaneous Tasks: Handle ad-hoc tasks that arise to support various operational needs.
Additional Responsibilities:
  • Client Interaction: Manage client interactions via email and phone, ensuring prompt responses and professional engagement.
  • Process Documentation: Develop and document Standard Operating Procedures (SOPs) for tasks such as CRM management and client follow-ups.
  • Meeting Coordination: Assist in coordinating meetings, ensuring efficient formats and agendas are in place.
  • Data Management: Support in gathering and analyzing KPI data and preparing management reports.
  • Technology Utilization: Utilize and potentially train on software tools like HubSpot, Asana, and others to streamline operations.
Requirements:
  • Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Familiarity with real estate operations, CRM systems, and data management.
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines.
  • Excellent communication skills (written and verbal).
  • Proficiency in using productivity tools such as Microsoft Office, Google Workspace, and CRM software.
  • Ability to work independently with minimal supervision.
Preferred Qualifications:
  • Experience in the real estate industry or related fields.
  • Knowledge of skip tracing techniques and tools.
  • Ability to manage data for financial KPI dashboards and schedules.

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