Office Support Specialist

hace 2 semanas

Bogotá, Bogotá D.E., Colombia Kennedys A tiempo completo

Overview

Kennedys is seeking an Office Support Specialist to enhance the efficiency of our Business Services team.

Role Summary

The Office Support Specialist will report directly to the Office Manager and will play a crucial role in supporting the LATAM Practice Group. This position requires the ability to foster and maintain professional relationships with various stakeholders, including fee earners, administrative personnel, and external vendors.

Team Structure

Our Colombian office, established in 2016, is led by Partner Monica Tocarruncho Mantilla. The team focuses on insurance and reinsurance, emphasizing corporate advice, regulatory matters, contracts, and dispute resolution.

Key Responsibilities

  • Assist the Partner with administrative functions such as managing schedules, arranging travel, taking minutes, and supporting regional projects.
  • Provide comprehensive administrative support, including drafting communications, editing correspondence, and preparing memos.
  • Manage the Partner's calendar, ensuring appointments are prioritized effectively.
  • Oversee the scheduling of conference and meeting room resources.
  • Coordinate meetings, including logistics, reminders, and catering arrangements as needed.
  • Handle office management tasks, including supply procurement.
  • Establish and maintain positive relationships with both internal and external stakeholders, representing the firm professionally.
  • Organize and manage confidential files, records, and databases.
  • Assist with printing, mailing, copying, and filing for the executive team.
  • Order and maintain office supplies to ensure operational efficiency.
  • Exhibit leadership qualities to uphold trust, confidentiality, and support among senior management.
  • Perform additional duties as assigned by management.
  • Plan and execute various events, including trade shows and seminars.
  • Collaborate with the Office Manager to facilitate the onboarding of new employees and assist with HR-related tasks.
  • Support the Office Manager in maintaining a professional front office environment, including coordinating meeting room setups.
  • Provide legal administrative support, including report preparation, information organization, and document filing.

Required Qualifications

  • Proficiency in both Spanish and English is essential.
  • Strong IT skills are required.
  • Excellent communication abilities.
  • Outstanding organizational skills are crucial.
  • Ability to work independently and take initiative.
  • Flexibility and adaptability to change are necessary.

Please inform us if you require any accommodations to facilitate your application process.

About Kennedys

Kennedys is a global law firm specializing in dispute resolution and advisory services, with a workforce of over 2,500 across 45 offices worldwide.

Our lawyers handle a variety of contentious and non-contentious matters, providing specialized legal services across numerous sectors, particularly in litigation and dispute resolution.

We pride ourselves on being innovative and are committed to delivering exceptional results while empowering our clients with diverse ideas and tools.

Our Commitment

We value high-performing professionals and offer a stimulating work environment where contributions are recognized. Our culture emphasizes approachability, support, and distinctiveness, making Kennedys a great place to work.

We invest in our employees' development, fostering a culture of learning and mentorship, while promoting diversity, equity, and inclusion as key priorities.

Kennedys is an equal opportunity employer, dedicated to ensuring an inclusive recruitment process.

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