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Administrative Support Specialist
hace 2 meses
Become an integral part of our team as an Administrative Support Specialist, where you will be essential in maintaining a well-organized and efficient office atmosphere. Your role will be crucial in streamlining administrative functions and ensuring our dedication to high standards.
We seek a detail-oriented, reliable, and organized individual to support the Office Management team with daily operational tasks.
Primary Responsibilities:
- Oversee daily operations at the reception area.
- Welcome, assist, and direct visitors to the appropriate personnel.
- Handle incoming and outgoing communications according to company policy, including signing for deliveries and managing mail and packages.
- Administer the Biometric (fingerprint) system, taxi services, and visitor registration processes in compliance with company protocols.
- Collaborate with the Security team.
- Maintain administrative records, including staff and guest parking arrangements.
- Ensure adherence to all company policies and procedures.
- Assist in organizing meetings, conferences, and conference calls, ensuring meeting rooms are stocked with necessary supplies.
- Address customer inquiries and concerns.
- Manage supplier relationships and oversee their performance.
- Support daily procurement activities.
- Execute additional tasks as assigned by direct supervisors.
Qualifications:
- Completion of high school or equivalent educational background.
- Willingness to cover shifts for colleagues during their absence.
- Process-oriented with a strong sense of responsibility and punctuality.
- Ability to follow management directives and complete assigned tasks accurately.
- Strong attention to detail.
- Capability to thrive in a fast-paced environment with a proactive approach to daily responsibilities.
- Excellent verbal and written communication skills.
- High proficiency in technology and Microsoft Office applications.
- Fluent in English, both spoken and written.
- Availability to work on-site.
What We Offer:
- Competitive salary package.
- Comprehensive training programs.
- Opportunities for professional and personal growth.
- Career advancement possibilities within the organization.
- A dynamic and engaging work environment.
- Supportive and friendly team members.
