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Administrative Assistant

hace 4 meses

Bogota, Colombia J.S. Held A tiempo completo

**Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?**

J.S. Held is a global consulting firm providing technical, scientific, and financial expertise across all assets and value at risk. Our professionals serve as trusted advisors to organizations facing high-stakes events demanding urgent attention, staunch integrity, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

We have over 100 locations worldwide. We are highly committed to all members of our community, both employees and clients. Our organization focuses on promoting a sense of community and inspiring our people to achieve results that exceed goals.

We are seeking an Office Coordinator to join our Bogotá Colombia office team. This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the J.S. Held Colombia team, whose responsibilities extend beyond those of traditional Administrative Assistants. The ideal person for this role will need to not only have a strong grasp of the administration of the office (supplies and vendors’ management, invoicing support, document management etc., but also be flexible and a strategic thinker able to take on a variety of tasks.

**_
To be considered for this position please submit your resume in English._**

**Responsibilities**:

- Administration of the office: mail, Miami mailbox, supplies and vendors’ management, prints, visits, IT inventory, etc.
- Support in invoicing, administration of contracts, follow-up of A/R, and time-keeping processes
- Support in expenses reports and travel preparations
- Petty cash management
- Document control: upload documents, support in Excel, Word files, OCR documents, preparations of annexes, etc.
- Support in reviewing documents to project employees: review of invoices, timesheets, etc.
- Support in preparing presentations for clients
- Processing and filing of business documents
- Liaison with JSH offices: Medellín office, regional offices, international offices
- General assistance to employees: new hires on-boarding, remote-based employees, etc.

**Attributes & Background**:

- College Degree preferred.
- Microsoft Office required. Must be Excel proficient with the ability to embrace new technology.
- Being bilingual is a must, Spanish/English
- Previous experience in office administration or other related fields
- Proper knowledge of hiring regulations and new hire compliance
- Ability to prioritize and multitask
- Excellent written and verbal communication skills
- Strong attention to detail
- Strong organizational skills
- Demonstrable job stability.

J.S. Held is dedicated to becoming the global leader in providing multi-disciplinary consulting services to the construction, government, healthcare, industrial, insurance, energy, legal, and technology, communities. We have diverse practice areas including Construction Advisory, Financial Investigations, Forensic Accounting & Economics, Forensic Architecture & Engineering, Surety, Environmental Health & Safety, Equipment, Toxicology, and Building & Property Consulting, among other disciplines. J.S. Held is devoted to recruiting and cultivating top industry talent to build a collaborative and diverse team of experts. We leverage our experience to provide local, cost-efficient solutions and an unrivaled client experience. **We embrace diversity and are proud to be an equal-opportunity employer. Our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal**

Our **mission** is to serve as trusted, expert advisors to organizations around the world facing high-stakes situations that demand urgent attention, exceptional knowledge, staunch integrity and objective, clear-cut analysis and advice.

**Some of the Benefits We Have Include**

J.S. Held understands all of our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.
- Our flexible work environment allows employees to work remotely, when needed
- Generous Annual Leave Policy
- Comprehensive Medical Insurance

**EEO Statement**

J.S. Held LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, J.S. Held LLC complies with applicable state and local laws governing nondiscriminatory employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, recall, transfer