Administrative Assistant

hace 5 meses

Bogota, Colombia Plum Direct Marketing A tiempo completo

_**We kindly request that all resumes be submitted in English* **_

**Job Overview**:
We are seeking an Assistant Admin to join our dynamic team As an Assistant Admin at Plum, you will play an essential role in supporting our sales team and ensuring accurate and efficient data management, order processing and exceptional customer service. This role requires meticulous attention to detail, excellent organizational skills, a go-getter mentality, and a proactive approach to problem-solving.

**What You'll be doing...**
- Assisting our sales team in managing accounts and maintaining client relationships
- Communicating customer feedback to internal teams for continuous improvement
- Utilizing Salesforce or similar CRM tools to track sales activities and customer interactions
- Assisting with final reviews of print mail pieces before orders are finalized and printed for shipment - attention to detail is extremely important
- Preparing & processing orders, including interacting with internal teams & software to ensure accurate & timely execution and delivery of client campaigns. This includes handling order processing & set up for third party campaign components such as purchased telephone numbers, custom demographic data lists, and landing pages
- Preparing & maintaining accurate client data & spreadsheets, including submitting lead reservations into reservation system, updating clients mail lists and maintaining up-to-date data for future orders
- Overseeing timely preparation and submission of detailed reports
- Supporting projects by researching and consolidating information from various data sources/systems, developing spreadsheets, tracking databases, and presentations, ensuring accurate information
- Performing routine audits of databases and files; Maintaining database records by ensuring information is up to date and accurate
- Proactively seeking opportunities to enhance sales operational procedures and improve customer service abilities
- Performing other administrative duties as needed, demonstrating flexibility and a willingness to take on new challenges

**Qualifications**:

- English Proficiency: B2 - C2 (native or bilingual)
- Excellent written and verbal communication skills, including grammar & proofreading
- High attention to detail: You have a keen eye for the details that others often miss
- Solid time management and organizational skills
- Strong interpersonal skills with the ability to build rapport, receive constructive feedback, and communicate effectively with others.
- Proficiency in managing multiple tasks simultaneously in a fast-paced environment, with a proven record of meeting deadlines effectively
- Highly motivated and driven to support the team in achieving their sales targets.
- Tech savvy and quick at picking up new systems
- Strong customer service skills, with a commitment to delivering exceptional service (Outgoing, comfortable speaking with clients if and when needed)

**Experience**:

- Minimum 2 years of relevant administrative experience within a professional setting
- Proficiency in Excel, with experience managing databases and producing reports (You’re an Excel wizard).
- Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Solid database and data analyst skills
- Experience with Salesforce preferred
- Familiarity with payment processing & invoicing software such as Xero and Stripe
- Prior experience in sales or account management is a plus

**Benefits**:

- Competitive Salary
- Generous Paid Time Off: Starting at 15 days per year (increases over tenure)
- Paid Holidays: US Holidays
- Casual Work Atmosphere: Relaxed and friendly work environment that promotes creativity and open communication, built on a foundation of integrity, transparency and autonomy

Join our team and enjoy a supportive work environment, opportunities for career growth, and competitive compensation. If you are passionate about supporting a sales team and eager to contribute to a dynamic org, we want to hear from you

**About Plum...**

We're a leading direct mail marketing company, celebrated for its rich legacy of serving a national client-base of financial and insurance professionals in boosting client acquisition, amplifying brand visibility, and maximizing ROI, through multi-channel marketing solutions. As a family-owned and operated business, we're committed to personalized service, innovation, and fostering lasting fruitful partnerships. Taking a consultative approach in partnering with clients from a diverse background of industries, including financial, legal, dental, healthcare, real estate, and beyond, we guide small business owners and entrepreneurs through targeted lead generation and strategic marketing campaigns for sustainable growth.

Pay: $256,210,500 - $295,627,500 per month

Application Question(s):

- Do you have advanced skills in Microsoft Excel?

**Experience**:

- administrative: 2 years (preferred)

**Language**:

- fluent English (B2-

  • Asistente Administrativo

    hace 5 meses

    Bogota, Colombia My First Assistant A tiempo completo

    ¡En My First Assistant tenemos una nueva oportunidad! Estamos en la búsqueda de un Asistente Administrativo que tendrá la una oportunidad única de combinar sus habilidades administrativas con su pasión por las últimas tendencias tecnológicas, contribuyendo significativamente al éxito y a la vanguardia de nuestra organización. Ofrecemos: *Trabajo...

  • Virtual Administrative Assistant

    hace 5 meses

    Bogota, Colombia Chef's Deal Restaurant Equipment Co. A tiempo completo

    Job Title: Virtual Assistant Location: Remote **Job Description**: We are seeking a highly organized and tech-savvy Virtual Assistant to support our growing team. As a remote worker, you will handle a variety of administrative tasks to help keep our business running smoothly. **Responsibilities**: - Manage calendars, schedule meetings and appointments -...

  • Administrative Assistant

    hace 5 meses

    Bogota, Colombia Kennedys Law A tiempo completo

    Kennedys is looking to recruit an Administrative Assistant to join the Business Services team in Bogota. The Administrative Assistant will report to the local Office Manager and be a part of the Bogota Business Services Team and will primarily support the LATAM Practice Group within Bogota. The Admin Assistant will create and maintain professional...

  • Administrative Assistant Co

    hace 7 meses

    Bogota, Colombia Premier Media A tiempo completo

    Hello, Administrative Assistants! We are Plush Pay, a dynamic and rapidly growing payment processing company based in the United States, committed to providing seamless and secure financial solutions to our clients. As we expand our operations internationally, we are seeking a detail-oriented Administrative Assistant to join our remote team and ensure the...

  • Administrative Assistant

    hace 5 meses

    Bogota, Colombia All Languages Ltd A tiempo completo

    **Administrative Assistant** Full-time, Monday to Friday, 8:00 a.m. to 4:30 p.m. EST Remote Position **About All Languages Ltd** All Languages is an Interpreting and Translation services provider, in business since 1971. We are located in Toronto, Canada and work with clients and vendors around the world. We are focused on customer satisfaction, and use...

  • Administrative Assistant

    hace 5 meses

    Bogota, Colombia Consultative Examination Services, Inc. A tiempo completo

    **Requires**: Personal computer and high speed internet **Salary**:Salary is the equivalent of US$450month (converted to Colombian Pesos) **Work Days**: Monday to Friday, rotating Saturdays **Hours**: Work during business hours of 8 AM and 5 PM California, USA time **Paid Holidays Observed**: - All US Holidays New Year's Day - Jan 1 Memorial Day -...

  • Administrative Assistant

    hace 5 meses

    Bogota, Colombia Airbus A tiempo completo

    We are looking for a Administrative Assistant to join the team Airbus Colombia. Intermediate English is a most. 3-5 years of expirence Main activities: Manage agenda and mail: prioritizing, collecting information for decision making for the manager / team when appropriate; administrative tasks for manager / team. Define and anticipate needs when...

  • Virtual Assistant

    hace 5 meses

    Bogota, Colombia ProcesosBilingues A tiempo completo

    **Title: Virtual Assistant** Are you skilled at managing calls, scheduling appointments, preparing clients for Zoom meetings, and handling administrative tasks with finesse? We're looking for a proactive Virtual Assistant to join our team! **Responsibilities**: - Make phone calls and manage correspondence efficiently. - Schedule and confirm appointments...

  • Virtual Administrative Assistant

    hace 5 meses

    Bogota, Colombia Sofvio A tiempo completo

    We're helping one of our clients, **CGX Virtual Solutions**, hire for a **Virtual Administrative Assistant**. “Help businesses and entrepreneurs succeed by providing them with reliable and efficient virtual assistance.” Compensation**:USD335 - 500/month.** Location**:Remote (for Colombia, Venezuela, Argentina, Guatemala, Honduras, El Salvador,...

  • Bilingual Administrative Assistant

    hace 5 meses

    Bogota, Colombia ProcesosBilingues A tiempo completo

    We are looking to hire a female bilingual professional Personal Assistant for Financial Firm for a full-time, on-site position **Job Description**: - Manage & develop new Leads - Receive agents calls and direct accordingly. - Assist Inmigration Lawyer for visa processes - Follow up with current clients and transaction (title company, real estate lawyer,...

  • Commercial Assistant

    hace 5 meses

    Bogota, Colombia Talent Mapping A tiempo completo

    **Acerca del puesto Commercial Assistant**: **Importante multinacional de consumo masivo se encuentra en búsqueda de su **Commercial Assistant. ****: Esta persona será encargada Acompañar el posicionamiento y crecimiento de TEAM en el mercado norte americano, apoyando la gestión comercial desde lo administrativo y operativo, para el cumplimiento de...

  • Executive Assistant

    hace 5 meses

    Bogota, Colombia RecLatam A tiempo completo

    Build your carrer with us, we are looking for a: Executive assistant **Location**: Remote **Position Type**: Part-Time (1 pm to 5 pm EST) **Overview**: We are seeking a proactive and organized Executive Assistant to support our client, a prestigious law firm located in Charlotte, North Carolina. As an Executive Assistant, you will play a crucial role in...

  • Cw, Administrative Assistant

    hace 5 meses

    Bogota, Colombia PTC THERAPEUTICS A tiempo completo

    Job Description Summary: **Job Description**: Location: Bogotá, Colombia Temporary role Hybrid position JOB SUMMARY The purpose of this role is to support the construction and implementation of the company's strategies and plans, to provide support in events and activities related to the media plan. Support administrative processes in the medical and...

  • Executive Assistant

    hace 5 meses

    Bogota, Colombia VirtueStaff A tiempo completo

    **Job Title**:Bilingual Executive Virtual Assistant** **Location**: Remote (Work from Home) **Wage**: $4 USD - $9 USD / hr **Schedule**: 20-40 hrs/week **Job Overview**: We are seeking a detail-oriented and highly organized Administrative Virtual Assistant to provide remote administrative support to our team or clients. The Administrative Virtual...

  • Administrative Assistant

    hace 5 meses

    Bogota, Colombia Aon Corporation A tiempo completo

    Descripción de la publicación: **Wealth Hub Administrative Assistant** - ¿Te gustaría unirte a un equipo diverso e inclusivo? ¿Buscas impactar con tu conocimiento una empresa multinacional líder? ¡Esta oportunidad está esperando por ti! Este es un rol híbrido con la flexibilidad de trabajar tanto virtualmente como desde nuestra oficina en Bogotá....

  • Administrative and Digital Marketing Assistant

    hace 5 meses

    Bogota, Colombia ProcesosBilingues A tiempo completo

    Join our team! We're seeking a **Administrative and Digital Marketing Assistant** with proficiency in Spanish and English. If you have experience in Real Estate with realtors in Miami and a passion for marketing, this opportunity is for you! **Responsibilities and required experience**: - Proven experience as an assistant in Real Estate with realtors in...

  • Administrative and Digital Marketing Assistant

    hace 5 meses

    Bogota, Colombia ProcesosBilingues A tiempo completo

    Join our team! We're seeking a **Administrative and Digital Marketing Assistant** with proficiency in Spanish and English. If you have experience in Real Estate with realtors in Miami and a passion for marketing, this opportunity is for you! **Responsibilities and required experience**: - Proven experience as an assistant in Real Estate with realtors in...

  • Virtual Assistant

    hace 6 meses

    Bogota, Colombia Sandoval Contracting, Inc A tiempo completo

    **Job Title: Virtual Assistant** **Company**:Sandoval Contracting LLC **Location**:San Antonio, TX (Remote) **About Us**: Sandoval Contracting LLC is a leading construction company based in San Antonio, TX, specializing in commercial construction. With a commitment to excellence and customer satisfaction, we pride ourselves on delivering high-quality...

  • Executive Assistant

    hace 5 meses

    Bogota, Colombia Ralh Construction A tiempo completo

    **Position Summary**: We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role involves managing high-level administrative tasks, coordinating schedules, ensuring smooth communication within the organization, and assisting with personal appointments and family trip planning. Discretion and professionalism are...

  • Virtual Assistant

    hace 5 meses

    Bogota, Colombia ProcesosBilingues A tiempo completo

    **Join Our Team: Virtual Assistant Opportunity!** We're currently seeking a virtual assistant to join our team. If you're fluent in Spanish and English, proficient with computers, have basic knowledge of Excel, and possess traits such as responsibility, organization, punctuality, and excellent customer service skills, then this might be the perfect...