Virtual Office Assistant

hace 3 semanas

Desde casa, Colombia Roads Consulting A tiempo completo

**Job purpose**

The Remote Virtual Assistant for our law office is a crucial role that involves providing reliable and efficient support to ensure the smooth functioning of daily operations. The Virtual Assistant possesses qualities such as promptness, organization, attention to detail, flexibility, patience, and determination. In this role, you will work well both independently and on a team. Your daily routines include interaction with employees of all levels, external partners, and company clients.

The Virtual Assistant will play a key role in client communications, software management, marketing content assistance, and general administrative tasks.

**REQUIRED QUALIFICATIONS**

**Education**

College Diploma: Administrative Management careers

Desirable Master

Customer Service Experience

**Training or Expertise**

High English level (Well spoken, well written)

Spanish speaker (Well spoken, well written)

Strong Microsoft Office skills

**Experience**
- 3+ years of administrative support (Desirable remotely for USA-based companies)
- Experience strategically supporting multiple senior leaders
- Law offices experience is a Plus.

**JOB FUNCTIONS**

**Client Correspondences**:

- Act as a liaison between clients and the legal team, ensuring clear and effective communication.

**Software Management**:

- Learn and master new software tools relevant to the law office's operations.
- Integrate new software seamlessly with existing programs to enhance workflow efficiency.

**Marketing Support**
- Assist in the creation and editing of marketing content in both English and Spanish.
- Proficiency in video and sound editing is a definite plus for producing engaging multimedia content.

**General Administrative Tasks**:

- Perform data entry tasks accurately and efficiently.
- Process and organize files, ensuring the proper management of legal documents.

**Technical Skills**:

- Utilize computer skills and background to troubleshoot technical issues independently.
- Stay updated on technology trends to suggest improvements and optimizations.

Handle regular activities without prompting, and advise in advance of any issues or delays

Balance multiple deadlines, schedule appointments, plan leadership meetings, capture and report out meeting minutes and maintain complex and changing calendars.

**REQUIRED SKILLS**

High English level (Well spoken, well written)

Spanish speaker (Well spoken, well written)

Strong Microsoft Office skills

Strong attention to detail and commitment to delivering high-quality work.

Reliable and dependable, with the ability to meet deadlines consistently.

Proficient in computer skills, preferably with a background in technology.

Experience in video and sound editing is a definite plus.

Comfortable with on-camera video conference calls.

Ability to quickly learn and adapt to new software and technologies.

3+ years of administrative support

Proactive problem-solving skills and ability to work independently.

Driven, proactive thinker, highly organized with exceptional communication skills, and fully capable to take initiative, manage and oversee a variety of high-priority projects from multiple management and professional levels successfully with mínimal direction

Proficient with Microsoft Office suites (Word, Excel, PowerPoint, Outlook)

Experience in handling confidential and sensitive materials with discretion

Very Patient, Responsible, extremely punctual

Tact and good judgment in confidential situations, and proven experience interacting with senior management

Willing to learn and take on new challenges with a flexible, can-do attitude (Looking for someone who ambitions a career with our company
- long term)

Strong collaboration skills; with a proven track record of working in a highly matrixed organization, and with senior-level stakeholders

**Salary**: $4,500,000 - $4,700,000 per month

**Education**:

- Bachelor's (required)

**Experience**:

- USA-based Remote Working: 3 years (required)

**Language**:

- Spanish (required)
- English (required)

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