Executive Assistant

hace 4 semanas

Bogotá, Colombia Somewhere A tiempo completo
​​​​​
LOOKING FOR LATIN AMERICAN CANDIDATES RESIDING WITHIN LATIN AMERICAN REGIONS
Please submit your resume in ENGLISH, otherwise, your application may not be processed. We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.
Job Description: Executive Assistant

Salary: $1,000 - $1,200

Schedule: M-F, 9AM- 6PM,PST

Overview: We are seeking a highly organized and proactive Operations and Administrative Assistant to join our team. The ideal candidate will be responsible for a range of administrative tasks and operational checks to ensure the smooth running of our European repair shop.

Responsibilities:

Operational Checks and Reports:

  • Conduct daily operational checks and generate reports.
  • Monitor shop software to ensure all tasks are being managed effectively.
  • Ensure employees are using the shop software correctly and that tasks are being completed.

Payroll and Payments:

  • Prepare and send payroll reports using Excel.
  • Ensure payroll software is functioning correctly and respond to payroll-related queries.
  • Verify cash deposits match the amounts submitted by employees.
  • Manage bill payments, set up new accounts, and make payments as required.

Administrative Duties:

  • Manage the owner's personal calendar, including booking appointments and flights.
  • Answer phone calls and manage correspondence.
  • Monitor and respond to business reviews and messages on the shop's message board.

Shop Management:

  • Spend approximately 1 hour daily managing shop software.
  • Ensure the shop's tasks are completed by workers, with a focus on visual reporting.

Email and Calendar Management:

  • Develop and implement a system for managing and optimizing emails.
  • Bring new ideas to effectively manage the owner's calendar and enhance scheduling efficiency.

Qualifications:

  • Experience in administrative roles or similar positions.
  • Proficiency in Microsoft Excel and familiarity with shop management software.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Ability to work flexible hours, with some overlap with part-time hours.

Preferred Skills:

  • Experience in personal calendar management and appointment scheduling.
  • Ability to create systems for efficient email management and filtering.
  • Proactive approach in bringing ideas for process improvement.

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