LATAM - Executive Administrative Assistant

hace 4 semanas

Bogotá, Colombia Somewhere A tiempo completo

Position : Executive Administrative Assistant

Working Hours : Monday to Friday, 9-5PM EST

Work Setup : Remote

Salary Range : 1000 - 1800 USD

Duties and Responsibilities:

Inbox & Calendar Management:

  • Monitor and manage the inboxes and calendars of Executive Team members.
  • Schedule meetings and appointments with internal and external stakeholders.
  • Track and coordinate meetings with vendors and legal organizations, such as law firms and consultancies.

Internal Onboarding & Offboarding:

  • Coordinate the onboarding process by sending emails and scheduling introduction meetings for new team members.
  • Provide access to necessary tech stack applications for new and departing employees.

Customer Onboarding:

  • Create and manage accounts for subscribing organizations.
  • Support SSO enablement and assist with customer onboarding, including setting up and editing profiles, and scheduling training sessions.
  • Respond to general inquiries from subscribing organizations and customers.

Newsletter Management:

  • Subscribe and unsubscribe recipients in Mailchimp and/or Hubspot as needed.

Financial Administration:

  • Issue and pay invoices, and prepare expense reports for the Executive Team.

Contract Management:

  • Maintain and organize the company’s contract repository, ensuring all documents are up-to-date and easily accessible.

Requirements:

  • At least 2 years of proven experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Excellent written and verbal communication skills.
  • Proficiency in MS365 products (Word, Excel, Outlook).
  • Ability to learn new skills and adapt to unfamiliar software products (e.g., Hubspot, Strapi, EventCreate).
  • Strong organizational skills with the ability to manage multiple projects simultaneously.
  • Ability to work independently, meet deadlines, and adapt to changing priorities.
  • Collaborative mindset, with the ability to work effectively with a diverse team.
  • Keen attention to detail and strong problem-solving abilities.

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