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Executive Assistant
hace 3 meses
Position: Executive Assistant - LATAM
Location: Remote (PST Time Zone)
Work Schedule: Monday-Friday, 9:00 am to 5:00 pm (PST)
About us:
Our company is a leading growth equity firm specializing in investments in the healthcare sector. We are currently seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our partners and investment team. This is a remote position requiring exceptional communication skills and the ability to work independently.
Role Overview:
As the Executive Assistant, you will play a crucial role in facilitating the smooth operation of our investment team by managing complex calendars, screening inquiries, and providing general administrative support. The ideal candidate will be detail-oriented, trustworthy, and able to handle confidential information with discretion.
Key Responsibilities:
- Manage complex calendars, schedule meetings/calls, and make travel arrangements for partners and investment team members.
- Screen inquiries and prioritize matters requiring the attention of investment team members.
- Provide general administrative support across various ad hoc projects and tasks as needed.
- Process expense reports and ensure timely reimbursement.
- Coordinate with external stakeholders and assist in organizing virtual meetings and events.
Required Skills:
- Minimum of 2 years experience as an executive assistant or senior-level virtual assistant.
- Highly proficient with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
- Strong knowledge of web-based tools like G Suite, Zoom, Calendly, etc.
- Business-level English communication skills (written and verbal).
- Ability to work autonomously and multitask in a fast-paced environment.
- Strong organizational skills and attention to detail.
- Trustworthy and experienced in handling sensitive/confidential information.
- Self-motivated with a solutions-oriented mindset.
Nice-to-Have:
- Prior experience in the healthcare sector or with investment firms.
- Familiarity with project management tools such as Asana or Trello.
Personality Traits:
The successful candidate should be trustworthy, hardworking, detail-oriented, and possess excellent communication skills. They should also demonstrate a proactive approach to problem-solving and be able to work effectively both independently and as part of a team.
